Job description
The Accounts Payable Specialist will be responsible for processing payments to external vendor partners for all goods and services purchased. The position will also be responsible for administering internal controls for the Accounts Payable department, according to company policies and schedules.
This position will provide effective communication regarding Accounts Payable issues; issue payment to vendors in a timely and accurate manner; contribute to achieving and maintaining state of theart payment systems that ensure optimal efficiency, accuracy, security and internal and external customer satisfaction.
DUTIES AND RESPONSIBILITIES
Accurately reconciles vendor invoices and credit memos for PO related purchases through the AP/PO subsystem in an accurate and timely manner while maintaining a backlog status at 15 (business) days or less.
Accurately reviews and reconciles vendor statements on a monthly basis placing emphasis on maintaining current balances with the vendors.
Reviews and processes payment for expense (no PO) related documents in an accurate and timely manner and ensures documents from the previous month are entered prior to the A/P close of books in the next month.
Retains a 7 day or less status report for open check request assignments and invoices released from buyer queues.
Efficiently utilizes the corporate credit card for payment of vendor invoices.
Follows the financial policies making sure that disbursements are issued according to AP processing procedures, payment schedules, and approval level guidelines.
Reconciles aged un-invoiced stock receipts through the A/P subsystem on a monthly basis; monitors the report to ensure records are accurate; completes responsibility before company close of books.
Follows department standards for the processing of EDI invoices.
Ensures that all communication with customers (internal and external) are courteous, cordial, businesslike and timely.
Responds to requests from management for information that may be used to support the goals and business decisions of the company.
Reports to management changes and updates that should be made to the scenarios, procedures and processes.
Completes special projects as assigned.
Monitors Image Inflow Orphan Maintenance to ensure scanned invoices are updated in a timely manner and do not remain in the menu for more than 7 days.
Assists as backup support for other AP team members.
Scans or Uploads invoice/supporting document to imaging system for audit.
Collaborates with internal and external partners to resolve invoice discrepancies.
Completes monthly reconciliation for company credit cards.
At least Associate’s Degree in Business, Accounting or related field
1-3 years experience in Accounts Payable
Ability to multi-task, coordinate, and complete the entire accounts payable processes within set standard procedures while working effectively with multiple departments, vendors and associates.
Highly organized and able to work within a high volume, fast paced work environment, while adhering to tight time schedules.
Ability to communicate effectively
Knowledge of computer software applications including Microsoft Word, Excel, Outlook.
Performs other duties as assigned
Complies with all policies and standards to support the efficient operation of the department and company.
Effectively communicate in English
REMOTE WORK GUIDELINES
An internet connection with a minimum 5mbps (5,000 kbps) speed.
Adhere to break and attendance schedules as agreed upon with the manager.
A quiet and distraction free working space that will adhere to ergonomics best practices.
Quarterly check-in meetings with the manager.
HMO with 1 free dependent upon hire
Life Insurance
20% Night Differential
20 PTO credits annually
VL and SL cash conversion
Annual Performance-Based Merit Increases and Employee Recognition
Great Company Culture
Career Growth and Learning
A laptop will be provided by the company
Amenable to work on a flexible schedule
Night Shift
WORK FROM HOME
