Job description
We’re hiring a high-performance Executive Assistant to serve as the CEO’s leverage partner across multiple fast-growing, U.S.-based SaaS ventures — including Expedite Commerce and Re:them.
This isn’t a traditional EA role. You’ll work at the center of AI experimentation, customer research coordination, internal organization, and external visibility. Your job is to keep the CEO focused, informed, and friction-free — using your judgment, speed, and tools (especially AI) to multiply their time and impact.
Key Responsibilities
Calendar, Inbox & Communication Support
- Manage calendar proactively with clear priorities
- Process and filter CEO inbox daily — draft replies, flag critical issues, clear distractions
- Write, edit, and polish internal and external messages with CEO’s voice in mind
AI-Powered Research & Task Execution
- Use ChatGPT, Notion AI, Perplexity, or similar tools to:
- Research people, companies, topics
- Create executive summaries and smart briefs
- Generate content outlines, posts, or talking points
- Help build reusable AI prompts and lightweight playbooks
Ops & Enablement Support
- Help build decks, talking point outlines, or internal updates
- Track delegated tasks and follow-ups via Notion, Salesforce, Jira or other task boards
- Maintain clean checklists, templates, or documentation to support recurring CEO workflows
Voice of the Customer (VoC) Coordination
- Manage outreach to customers, partners, or target users for interviews
- Schedule calls, track completion, send follow-ups
- Help summarize insights or tag recordings
- Support lightweight testing using tools like UserTesting
Salesforce & Reporting Support
- Build and maintain basic Salesforce reports and dashboards
- Extract data for CEO prep, reviews, or presentations
- Verify that reports are accurate, clear, and current
Brand Visibility & Social Coordination
- Schedule and coordinate podcasts, speaking slots, and media moments
- Draft LinkedIn posts or email announcements
- Organize prep materials and bios for external appearances
What Success Looks Like
CEO’s time is focused on highest-leverage work
Inbox is clear, calendar is strategic, tasks don’t get dropped
AI tools are actively used to save time, increase quality, and speed up thinking
Customer interviews and VoC workflows happen seamlessly
Presentations and reports are clean, polished, and ready ahead of time
3+ years supporting senior executives (remote or U.S.-based ideal)
Strong written English and professional communication skills
Fluent with productivity tools (Notion, Jira, Salesforce, Google Workspace, etc.)
Comfortable with AI tools and eager to experiment and optimize
Familiar with CRM tools like Salesforce (report-level access)
Highly self-directed, discreet, organized, and fast-moving
Competitive pay and regular reviews
Remote-first with flexible scheduling
Access to premium tools and platforms (AI, automation, design)
Learning budget + optional certifications
Exposure to multiple fast-growing ventures
