Job description
About Prepared Hero
Prepared Hero is an innovative DTC ecommerce brand dedicated to equipping individuals with high-quality, reliable products for unexpected situations. Our range extends across various categories, ensuring our customers are prepared and confident to face any unforeseen circumstances in their daily lives.
As a trailblazer in the industry, Prepared Hero is committed to providing a seamless, user-friendly shopping experience, ensuring our customers have easy access to our life-saving and convenient products. We stand for readiness, quality, and a customer-centric approach, promising peace of mind and preparedness. Our mission goes beyond transactions; we aim to educate and empower communities to be their own heroes.
About the Role:
Weβre seeking a detail-oriented and proactive AR/AP Accountant with CPG industry experience to manage end-to-end accounts payable and receivable processes. The ideal candidate will be highly proficient with Bill.com, EDI platforms (such as SPS Commerce), and experienced in 3-way invoice matching. This role ensures timely processing of payments and collections while maintaining accurate records and supporting key financial operations.
What you will do:
Accounts Payable (AP)
- Process vendor bills and employee reimbursements using Bill.com
- Perform 3-way matching of purchase orders, receipts, and invoices
- Reconcile discrepancies with internal teams and external vendors
- Manage vendor relationships and ensure timely payments
Accounts Receivable (AR)
- Generate and issue customer invoices based on sales orders and fulfillment data
- Reconcile incoming payments and monitor outstanding accounts
- Communicate with customers on overdue invoices and apply cash receipts
EDI & Invoice Automation
- Pull and process invoices from SPS Commerce and other EDI portals
- Troubleshoot transmission errors and resolve integration issues
- Work with ERP teams to ensure invoice accuracy and data flow consistency
Reporting & Compliance
- Maintain accurate records and assist with month-end close and reconciliations
- Prepare AR/AP aging reports and assist with audits as needed
- Ensure adherence to company policies and GAAP compliance
What we are looking for:
3+ years experience in AR/AP accounting, ideally in the CPG or wholesale/retail industry
Strong knowledge of Bill.com, SPS Commerce, and EDI workflows
Proficient in 3-way invoice matching
Familiarity with ERP systems such as NetSuite, Fulfil.io, or similar
Proficient in Microsoft Excel and G Suite
Strong organizational skills and attention to detail
Bachelorβs degree in Accounting, Finance, or related field (preferred)
Experience with warehouse/3PL invoicing and chargeback reconciliation
Understanding of retail terms like net payment cycles, allowances, and deductions
Exposure to tools like QuickBooks, A/P automation platforms, or inventory systems
Competitive hourly range with flexibility depending on background and experience;
PTO + Regional Holiday time off
End-of-year bonus;
Wellness & workspace budget;
Fully remote position with flexible working schedule.