AR/AP Accountant

πŸ‡΅πŸ‡­ Philippines - Remote
βš–οΈ Finance & LegalπŸ”΅ Mid-level

Job description

About Prepared Hero

Prepared Hero is an innovative DTC ecommerce brand dedicated to equipping individuals with high-quality, reliable products for unexpected situations. Our range extends across various categories, ensuring our customers are prepared and confident to face any unforeseen circumstances in their daily lives.

As a trailblazer in the industry, Prepared Hero is committed to providing a seamless, user-friendly shopping experience, ensuring our customers have easy access to our life-saving and convenient products. We stand for readiness, quality, and a customer-centric approach, promising peace of mind and preparedness. Our mission goes beyond transactions; we aim to educate and empower communities to be their own heroes.

About the Role:

We’re seeking a detail-oriented and proactive AR/AP Accountant with CPG industry experience to manage end-to-end accounts payable and receivable processes. The ideal candidate will be highly proficient with Bill.com, EDI platforms (such as SPS Commerce), and experienced in 3-way invoice matching. This role ensures timely processing of payments and collections while maintaining accurate records and supporting key financial operations.

What you will do:

Accounts Payable (AP)

  • Process vendor bills and employee reimbursements using Bill.com
  • Perform 3-way matching of purchase orders, receipts, and invoices
  • Reconcile discrepancies with internal teams and external vendors
  • Manage vendor relationships and ensure timely payments

Accounts Receivable (AR)

  • Generate and issue customer invoices based on sales orders and fulfillment data
  • Reconcile incoming payments and monitor outstanding accounts
  • Communicate with customers on overdue invoices and apply cash receipts

EDI & Invoice Automation

  • Pull and process invoices from SPS Commerce and other EDI portals
  • Troubleshoot transmission errors and resolve integration issues
  • Work with ERP teams to ensure invoice accuracy and data flow consistency

Reporting & Compliance

  • Maintain accurate records and assist with month-end close and reconciliations
  • Prepare AR/AP aging reports and assist with audits as needed
  • Ensure adherence to company policies and GAAP compliance

What we are looking for:

  • 3+ years experience in AR/AP accounting, ideally in the CPG or wholesale/retail industry

  • Strong knowledge of Bill.com, SPS Commerce, and EDI workflows

  • Proficient in 3-way invoice matching

  • Familiarity with ERP systems such as NetSuite, Fulfil.io, or similar

  • Proficient in Microsoft Excel and G Suite

  • Strong organizational skills and attention to detail

  • Bachelor’s degree in Accounting, Finance, or related field (preferred)

  • Experience with warehouse/3PL invoicing and chargeback reconciliation

  • Understanding of retail terms like net payment cycles, allowances, and deductions

  • Exposure to tools like QuickBooks, A/P automation platforms, or inventory systems

  • Competitive hourly range with flexibility depending on background and experience;

  • PTO + Regional Holiday time off

  • End-of-year bonus;

  • Wellness & workspace budget;

  • Fully remote position with flexible working schedule.

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