Job description
About Collective:
Collective is on a mission to redefine the way businesses-of-one work. Collective’s technology and team of trusted advisors enables our members to achieve financial independence by taking care of everything from business incorporation to accounting, bookkeeping, tax services and access to a thriving community, all in one integrated platform. We believe in empowering self-employed people to enjoy the same tax savings that big companies get.
Featured in Forbes, Business Insider, Yahoo, Bloomberg, Financial Times, Techcrunch and more. We’re backed by General Catalyst, Sound Ventures (Ashton Kutcher and Guy Oseary), QED Investors, Google’s Gradient Ventures, Expa and prominent investors who have financed and built iconic companies like YouTube, Substack, Twitch, Box, Hims, Instacart, Lyft, and more.
About the Role:
As the Corporate Filing Specialist, you will report to the Sr. Manager of Entity Services and serve as the subject matter expert and main point of contact for members’ complex corporate filings. You will routinely partner with various other departments including Onboarding, Sales, Member Relations, Legal, Product, Engineering, Tax, and Accounting/Finance. Your role will involve managing a variety of responsibilities centered around corporate filings, offboarding and vendor management.
You are an expert in business entity formation in all 50 states (specifically LLCs & S Corp elections), foreign registrations, domestications, conversions and dissolutions across all states. You combine this expertise with a keen interest in educating yourself, your co-workers, and our members. You are open to change with a focus on collaboration.
⚒️ Responsibilities:
Filing business formation documents with state and federal agencies and ensuring compliance for existing entities.
Coordinate and file foreign registrations, domestications, conversions, DBAs and dissolutions, and other complex corporate filings.
Act as the SME on corporate filing operations and data, understanding and communicating state regulatory nuances.
Work alongside and help guide a team of Business Solutions Advisors whose primary responsibilities include:
- Setting up the foundation of our members’ new business and ensuring their business is set up correctly, filing documents with both the state and the IRS, and ensuring members joining with existing entities are compliant
- Navigating various state department websites, analyzing federal and state documentation, and calling those departments when needed to resolve issues.
- Smoothly transitioning members when they depart Collective.
Act as an escalation point for complex business formation and verification issues.
Partner with Sales, Member Relations, Legal, Product, Engineering, Tax and Accounting teams and assist with cross-departmental initiatives.
Own and maintain relationships with 3rd Party Providers such as Registered Agents and Business License Providers.
Oversee the payment processing system for various requests, ensuring efficiency and accuracy.
Regularly update documentation to reflect process improvements or changes in filing procedures.
Generate, analyze, and monitor reports in Salesforce and other internal systems.
Proficiently use Zendesk, Salesforce, Slack, Stripe, Google Suite, Collective Internal Platform, Confluence, Zoom, Adobe, Microsoft Office, and other software applications.
🙌 What we want you to bring:
- Passion for supporting entrepreneurs and the self-employed.
- Experience as a business formation expert working with Sales, Customer Support, Legal, Product & Engineers.
- At least 5 years of industry experience.
- Experience working for a registered agent company is a plus.
- Ability to work with cross-functional teams.
- Customer service oriented, attention to detail, and the ability to manage multiple tasks.
- Resourcefulness and comfort with change and ambiguity & ability to work in a fast-paced environment with minimal supervision.
- Collaborative mindset with the ability to work effectively within a team environment.
- Ability to balance multiple tasks and/or priorities while consistently meeting deadlines in a fast-paced environment.
- Always looking for opportunities to learn and improve your work.
- Proactive in thinking of ways to improve current processes.
- Problem-solving skills - creative, resourceful, and willing to go the extra mile to resolve urgent issues.
- Exceptional attention to detail.
What we offer in return:
Compensation Range: $102,000 - $112,200 USD annual base salary
The salary ranges for the roles are posted for your convenience and review. Please understand that if an offer is presented, the offer compensation package will be based on the relevant position related skills a candidate demonstrates during our formal interview process.
- A remote friendly environment
- A diverse and collaborative team culture
- Stock options package
- 14 company holidays + flexible PTO
- 401K
- Employer paid Health, Vision and Dental Insurance
- 100% coverage for employees
- 75% coverage for dependents
- PC or Mac laptop + $750 Home office stipend
- Generous paid parental leave
- Fertility benefits, up to $8k
- Team events and virtual gatherings
- $600 wellness bonus
Equal Employment Opportunity
At Collective, we don’t just accept differences — we celebrate them, we support them, and we thrive on them for the benefit of our employees, our customers, and our community. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. If you’re good at what you do, come as you are. The more inclusive we are, the better our work will be. Collective is proud to be an equal opportunity workplace.
