Job description
Meeting Tomorrow is a fast-growing events agency dedicated to creating unparalleled experiences for both our clients and our team. We’re a growing team of 95 employees, leading the way in building a supportive remote work environment where culture, collaboration, and well-being come first. Our clients range from Fortune 500 companies to small businesses and everything in between, and we plan and produce events across the country and globally with precision and care. With 20 years of experience and a people-first mission, our team brings creativity, expertise, and kindness to every interaction. If you’re looking for a role where you can contribute to meaningful projects, enjoy the flexibility of 100% remote work, and grow alongside a team that truly values you, we’d love to hear from you!
The Opportunity
The Event Producer blends creativity, organization, and excellent communication skills to deliver flawless creative services and events for our Fortune 500 clients. They’re the driving force behind the creation and execution of high-impact events for our clients, responsible for translating client goals into memorable experiences that achieve business results. This person exhibits exceptional problem-solving, decision-making, and issue resolution skills and proactively anticipates client, project, and team needs. The Event Producer serves as a client advisor, project manager, and creative lead, overseeing all aspects of planning and execution, from strategy and concepting to vendor management and onsite production.
The Team
The Event Production Segment at Meeting Tomorrow provides audiovisual, production, hybrid and virtual services for corporate events nationwide. This role is a part of our Project Management team and is responsible for the success of our clients’ most creative and complex events.
Main Responsibilities Include -
• Event Strategy and Concepting: Develop creative event concepts that align with client branding and objectives, collaborate on design and visual elements, and pitch solutions to clients.
• Client Communication: Lead the communication and information flow between internal teams, venues, vendors and the client, skillfully acting as a liaison between all parties.
• Creative Fulfillment: Source and manage vendors, negotiate contracts, and oversee vendor performance.
• Event Management: Manage project scope, budget, timelines, and internal processes, and develop contingency plans.
• Onsite Producing: Act as the client’s main onsite contact, lead rehearsals, provide presenter support, and handle issue resolution. Travel expectations for the role is approximately 30%.
Who You Are
The right person for this role is creative, highly organized, proactive, and thrives in a fast-moving environment. You have strong communication skills, a knack for problem-solving, and can juggle multiple tasks at once. Additionally, we’re looking for:
• Values: You exhibit our company core values of Kindness, Commitment, and Humility.
• Event Expert: You have comprehensive knowledge of best practices in complex event planning (ex: talent bookings, logistics, contracts standards, basic technical production, and vendor management) and have experience on-site managing large, complex events with a variety of corporate clients. Your opinion, advice, and feedback is highly valued by clients and technicians alike.
◦ 5-10 years of event industry experience is required.
• Creative problem solver: Excels in fast-paced, dynamic environments, can change gears quickly and think outside of the box to solve problems. You love being on-site troubleshooting all the last minute needs and changes that come up.
• Strong communicator: You’re a great presenter, confident in your communication, and are able to cater your approach depending on the person you’re talking to.
• Organized: You catch the details other don’t, and nothing falls through the cracks on your watch.
• Adaptable: Able to adapt quickly to changing priorities and direction.
• Relationship builder: You’re able to build relationships easily whether remote or in person. You love people and you love events.
• Growth-mindset: You thrive on feedback and making improvements based on it.
The Impact
Within 1 month, you’ll:
• Learn about MT’s services - the value we offer, the types of events that we service and our customer-service mentality.
• Have opportunities for training to expand your exposure and understanding of the events industry.
• Meet with current members of the Project Management, Production, Creative, and Sales teams to understand best practices for supporting our clients and their diverse needs.
In 3 months, you’ll:
• Build strong and lasting relationships with clients and internal team members, ensuring a strong client retention rate.
• Begin to create your own processes for working with your clients and identify opportunities for efficiency/improvement.
• Become proficient in our CRM, Netsuite and Project Planning tool, Hive.
• Work with members of our internal support teams to effectively manage a large-scale event or event series for premier clients. These clients include Fortune 500 companies in many sectors including pharmaceutical, wealth management, and production service agencies.
In 6 months, you’ll:
• Have proficiency in the role and be managing accounts with autonomy.
• Complete projects to improve the efficiency and effectiveness of the team.
• Demonstrate an aptitude for problem solving and contingency planning; striving to consistently exceed client expectations.
Benefits
• Medical, dental, and vision plan options
• Employer paid STD, LTD, Life Insurance, and EAP access
• 401k with employer matching up to 4%
• 16 PTO days (increases with tenure) + 9 paid holidays
• Annual profit-sharing bonus
• 12 weeks 100% paid parental leave (maternity, paternity, adoption)
• $50 Monthly fitness reimbursement
• Monthly stipends for internet and/or cell
• Company donation(s) to your charities of choice (up to $1,000 annually)
• Regular social events and learning opportunities
$84,247 - $105,308 a year
The above range is the starting salary range for this role. The final starting salary is based on individual experience and how closely it translates to the role. Once in the role, we offer annual merit increases based on performance.
At Meeting Tomorrow, our mission is to foster a culture of respect and affection. We embrace our differences and are committed to having a diverse, equitable, and inclusive environment. We’re an Equal Opportunity Employer that believes in second chances and strongly encourage BIPOC, women, LGBTQIA, veterans, persons with disabilities, formerly incarcerated and all other individuals to apply.
What makes Meeting Tomorrow’s culture so special is the people, and we look for candidates who are a match for our company’s core values: commitment, kindness and humility. If those words describe you and you see yourself in this posting, you’re ready to apply!
