Job description
Job Title: Executive Assistant
Position Type: Full-Time, Remote
Time Zone: CST/ EST
About Pavago:
Pavago is seeking a highly organized and proactive Executive Assistant to support our client’s team, streamline day-to-day operations, and ensure the efficient management of key projects and communication.
Responsibilities:
- Executive Support: Provide executive-level assistance to help improve day-to-day organization, communication, prioritization, and reporting across projects.
- Financial Summaries & Presentations: Assist with the preparation of financial summaries, presentations (PowerPoint/Canva), and other important documents.
- Financial Literacy & Data Organization: Use financial literacy to help organize and streamline financial data/spreadsheets into clear, concise, and impactful presentations.
- Communication Management: Manage phone, text, and email communication, ensuring timely and clear responses.
- Report & Task Organization: Prepare and organize reports, track tasks, and respond to standard emails.
- Team Coordination: Take key communications from leadership to relevant team members, ensuring smooth status updates on ongoing projects and initiatives.
- Routine Operations Management: Assist in managing routine responsibilities and tasks, freeing up leadership’s time to focus on the broader business vision and strategy.
- Reporting Tools: Help with reporting using platforms such as Salesforce or Tableau as required.
What Makes You a Perfect Candidate:
- Strong Organizational Skills: You are highly organized and thrive in a fast-paced environment.
- Excellent Communication: You have excellent communication skills and can effectively liaise between different teams and leadership.
- Proactive and Detail-Oriented: You are proactive, detail-oriented, and take ownership of tasks.
- Project Management Knowledge: You have a strong understanding of project management tools and techniques.
- Eagerness to Learn: You’re eager to learn new tools and software, especially in the areas of financial literacy and reporting.
- Presentation and Reporting Skills: You have experience or interest in developing presentations and reports using Microsoft Excel, PowerPoint, Canva, Salesforce, and/or Tableau.
Required Skills and Experience:
- Proven Experience: 4-5 years of proven experience in an executive assistant role.
- Software Proficiency: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, etc.).
- Reporting Tools Knowledge: Familiarity with reporting tools like Salesforce, Tableau, or similar platforms.
- Organizational & Multitasking Skills: Strong organizational and multitasking skills.
- Communication Management: Ability to manage communication across different channels (email, phone, text).
- Financial Literacy: Financial literacy, or at least basic knowledge, to assist with financial summaries and reports.
- Communication Skills: Excellent verbal and written communication skills.
What Does a Typical Day Look Like?
Your day will begin by reviewing and organizing communication from leadership and the team. You will coordinate project updates and ensure that important reports and tasks are moving forward on time. You’ll support leadership by managing their schedule, responding to routine inquiries, and keeping the business operations running smoothly. As the day progresses, you will help prepare and organize reports, financial summaries, and presentations while handling various administrative tasks as they arise. Your role will be crucial in streamlining communication and ensuring all projects stay on track.
Interview Process:
- Initial Phone Call: A brief conversation to understand your experience and fit for the role.
- Technical Assessment: A practical assessment to demonstrate your proficiency with Excel, CRMs, and reporting.
- Final Interview: A comprehensive discussion with the leadership team to ensure mutual alignment.
- Offer Placement: Successful candidates will receive an offer to join the team.
