Job description
Location: Remote (Must be available during CST business hours)
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM CST
Hours per Week: Full-time (40 hours/week)
Time Off: Unlimited PTO (via Notion) – 2 weeks’ notice appreciated
Holidays Observed: US holidays (PH holidays upon request)
About the Role
We are seeking a proactive, organized, and process-driven Executive Assistant / Sales Assistant to support our sales team by managing all low-touch administrative and sales pipeline tasks. This role is critical to freeing up our sales executives to focus on high-value, relationship-driven activities—ultimately helping the team close more deals and drive growth through 2024 and beyond.
What You’ll Do
✅ Daily Responsibilities
Manage sales executive’s inbox and communications
Prepare daily agenda and action items
Review and complete tasks in Pipedrive CRM
Handle general administrative duties
Pre-inspection coordination:
- Create projects in CompanyCam
- Measure roofs using Daft Logic and take screenshots
- Upload measurement data into Acculinks
Keep tabs on key metrics and client scorecards
📅 Weekly Responsibilities
- Compile and enter weekly metrics into Bloom (dashboard tool for EOS)
🚀 Your First Week
Take ownership of inbox and Pipedrive management
Learn tools, workflows, and key systems
Collaborate with the sales team and shadow calls/meetings
Begin executing daily workflow with guidance from leadership
2+ years of experience in an executive assistant, sales support, or operations role
Strong organizational and planning skills
Excellent written and verbal English communication ( native/near-native accent required)
Proactive, detail-oriented, and dependable
Fast learner who takes initiative and follows through
Comfortable using CRMs and productivity tools
Able to work independently, stay accountable, and manage multiple tasks with precision
Nice-to-Haves
- Familiarity with the roofing or construction industry
- Experience working with remote sales teams
- Previous use of EOS or similar operational frameworks
