Job description
Work Arrangement: Fully Remote, PST or Overlapping PST Hours
Job Type: Full-time
Salary Range: Competitive, Commensurate with Experience
Work Schedule: 40 Hours/Week, Monday to Friday, 9:00 AM – 5:00 PM PST
Location: Remote
Holidays Observed: U.S. Holidays
Position Overview
We are seeking a highly capable Executive Assistant who can bring order, precision, and polish to the executive’s day-to-day. You will be the right hand to the founder—responsible for managing calendars, communications, task tracking, and operational execution with excellence.
This role is ideal for someone who thrives in fast-paced environments, loves systems and structure, and communicates with clarity and tact.
Key Responsibilities
Calendar & Communications Management
- Own and maintain the executive’s calendar across multiple time zones
- Schedule and confirm meetings, appointments, and internal check-ins
- Draft, triage, and respond to emails with a consistent executive tone
Task & Project Management
- Track action items and key deliverables across teams
- Ensure accountability and timely follow-through on internal projects
- Maintain ClickUp or Asana boards to keep all stakeholders aligned
Document & File Organization
- Create and manage shared drive structures for seamless team access
- Organize folders, files, and digital materials for easy retrieval and clean documentation
Meeting Support
- Prepare agendas and materials ahead of meetings
- Take high-quality meeting notes and follow up on action items
Operational & Administrative Support
- Liaise with vendors and service providers as needed
- Handle travel coordination and itinerary management when required
- Refine SOPs, streamline workflows, and identify inefficiencies
Must-Haves
- 3–5 years as an Executive Assistant or in a high-level ops role
- Experience supporting C-level executives or founders
- Excellent written and verbal communication skills
- Executive presence with polished, professional tone
- High proficiency in Google Workspace, ClickUp or Asana, Slack, and digital calendar tools
- Ability to handle sensitive information with discretion and urgency
Nice-to-Haves
- Background in consulting, business operations, or systems building
- Familiarity with fast-paced, remote-first teams
- Strong formatting and document creation skills
Why Join Us?
- Make an Impact – Help shape executive operations and company strategy
- Flexible Remote Work – Autonomy and structure in a remote-first environment
- Growth-Focused Culture – High expectations with high support and opportunity
- Competitive Pay – Aligned with experience, performance, and contribution
- Long-Term Potential – Be part of a team where your growth is a priority
Tools We Use
- Communication: Slack, Gmail, Zoom
- Scheduling: Google Calendar, Calendly
- Project Management: ClickUp, Asana
- Documentation: Google Drive, Docs, Sheets, Notion
- Other Tools: DocuSign, Dropbox, Loom
