Job description
Role: Strategic Executive Assistant – Operations & Logistics (Spanish-Bilingual)
Work Arrangement: Fully Remote
Job Type: Independent Contractor, Full-time
Work Schedule: Monday–Friday, with at least 8:00 AM – 5:00 PM Mountain Time, with flexibility for urgent items
Location: Remote, open to candidates in LATAM
About Pearl Talent:
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we’re building for: Watch here
Why Work With Us?
We’re not just another recruiting firm - we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.
About the Company:
Our partner is a fast-growing company in sustainable agriculture, helping farmers improve yield and reduce chemical use through biological solutions. The team is entrepreneurial and impact-driven, led by a hands-on CEO managing multiple ventures who needs sharp, reliable support to scale operations effectively.
Role Overview:
Our partner is seeking a highly organized and proactive Strategic Executive Assistant – Operations & Logistics to support a hands-on CEO managing multiple fast-growing businesses. This role goes beyond traditional executive support—combining calendar and inbox management with responsibility for tracking high-priority projects, coordinating logistics for physical goods, and maintaining operational clarity across ventures. The ideal candidate will be a systems thinker who can keep the CEO on track, streamline communication, manage import/export activities, and ensure strategic goals are consistently met on time.
Core Responsibilities
- Executive Support: Manage the CEO’s schedule, inbox, meetings, and task list with precision.
- Project & Goal Management: Track ongoing priorities and keep the CEO accountable to monthly and yearly goals; organize ideas and projects in order of urgency or completion.
- Operational Efficiency: Maintain SOPs, coordinate team logistics, and support organizational systems across both companies.
- Communication Management: Draft professional emails for internal and external stakeholders; maintain timely and warm communication with partners and clients.
- Research & Reporting: Conduct market research, product deep-dives, competitive analyses, and acquisition candidate reviews—then present concise summaries.
- Import/Export & Logistics Support: Assist with coordination of product logistics, particularly across manufacturing, import/export processes, and timelines.
- Tool Ownership: Operate tools such as QuickBooks, Microsoft Office, AI platforms (ChatGPT, Perplexity), Amazon Seller Central, and Shopify as needed.
Tools & Communication Channels Used by the Team:
- Google Workspace (Docs, Sheets, Calendar, Gmail)
- Microsoft Office Suite (especially Excel and Outlook)
- QuickBooks (strongly preferred)
- Amazon Seller Central / Shopify (nice-to-haves)
- Pipedrive, Notion and other CRM software
- ChatGPT / Perplexity / Claude (for drafting, research, SOP writing)
- Zoom / WhatsApp / OpenPhone
Required Skills / Experience:
5+ years experience supporting C-level executives in high-growth or multi-entity environments.
2+ years of logistics experience for physical goods for a manufacturing company with import and export experience
1+ years of Project Management experience
Strong command of Microsoft Office, QuickBooks, Shopify, Amazon Seller Central, and AI tools.
Deep organizational skills—ability to handle multiple priorities, overlapping deadlines, and cross-functional stakeholders.
Excellent writing and communication skills— must be able to ghostwrite professional emails and communicate with both internal staff and external clients.
Research-savvy—comfortable synthesizing information from multiple sources and turning it into clear action items.
Familiarity with M&A, legal document prep, or investor relations is a major bonus.
Fluent in English with a neutral accent—must be easy to understand in fast-paced business conversations.
LATAM preferred, given cultural fluency and timezone alignment.
Spanish is a plus, especially for occasional translations and informal communication
Remote Work: Fully remote - work from anywhere
Generous PTO: 10 days PTO per year, plus public holidays and sick leave
Direct Mentorship: Grow through guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Work and connect with professionals around the world
Work-Life Balance: Balanced schedules that support a healthy work-life balance
