Job description
Our client is a locally owned and operated essential service provider firm in Hawaii. Founded in 2019 with the principles of passion, integrity and discipline, the management team has extensive experience in building and facility management. Our client focuses on staffing building and site managers for Association of Apartment Owners (AOAO) as well as providing building maintenance services such as cleaning, janitorial, landscaping and basic handyman needs.
This is an excellent opportunity for an Office Manager to join a fast paced and team centric organization that’s continuously growing.
Administrative & Virtual Support
• Manage email inboxes, respond to inquiries, and route messages appropriately.
• Schedule and coordinate meetings, video conferences, and appointments through Zoom and Google Meets.
• Prepare reports, presentations, and internal communications.
• Perform data entry, file organization, and document management in cloud-based systems (e.g., Google Drive, Dropbox).
• Maintain digital records and ensure accessibility for team members.
• Review candidates on Indeed and filter through resumes.
• Track project deadlines, action items, and follow-ups across departments.
• Maintain contact lists, calendars, and standard operating procedures (SOPs).
• Coordinate with vendors, contractors, or service providers as needed.
Team Coordination
• Support remote team collaboration using tools like Slack, Asana, Trello, or Microsoft Teams.
• Assist with onboarding new staff or contractors by setting up accounts and access.
• Monitor task progress and provide reminders or updates to ensure accountability.
Financial & Reporting Support
• Assist with invoice processing, basic bookkeeping, and expense tracking.
• Prepare and submit reports related to budget tracking, performance metrics, or productivity.
Customer & Client Relations
• Respond to customer or client inquiries professionally and in a timely manner.
• Manage online reviews, appointment bookings, or CRM updates.
• Help coordinate client communications, proposals, and follow-ups.
Must-have Skills / Qualification:
• Minimum of 3 years of experience in a similar administrative or coordination role
• Proficient in Google Workspace (Docs, Sheets, Calendar, Drive, etc.)
• Strong skills in scheduling and calendar management, particularly with Google Calendar
• Proactive, go-getter attitude with a willingness to take initiative
• Team-oriented, with a pleasant and composed demeanour
• Highly organized, able to multitask effectively, and open to learning
Employment Type: Freelance - Independent Contractor
Schedule: Monday to Friday – 7:30 am to 3:30 pm Hawaii Standard Time (1:30 am to 9:30 am PH time)
Location: Work from Home
Industry: Real Estate andProperty Management
