Job description
Work Arrangement: Fully Remote, Must Overlap with U.S. Time Zones
Job Type: Full-time
Salary Range: Competitive, Commensurate with Experience
Work Schedule: Monday to Friday, 9:00 AM – 6:00 PM EST (40 Hours/Week)
Location: Remote
Holidays Observed: U.S. Holidays
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by firms like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, most driven candidates they can trust with long-term growth and meaningful responsibilities.
Candidates we’ve placed have been flown out to the US and EU, fast-tracked into leadership roles, and entrusted with high-impact projects from day one.
Why Work with Us?
We’re not your typical recruiting firm. Pearl is committed to meaningful matches that last. We place talent with forward-thinking founders and offer a people-first experience—complete with retention bonuses at 3, 6, 9, and 12 months, and even community benefits like our annual retreat.
About the Client
Our client is a purpose-driven U.S.-based immigration law firm that combines legal expertise with high-touch service for individuals and families navigating the immigration process. They are passionate about delivering exceptional outcomes and maintaining strong, clear, and timely communication throughout each case.
This role directly supports the legal team by ensuring every case is handled with accuracy, speed, and organization—from initial document collection to final case filing.
Position Overview
We are seeking a meticulous and proactive Paralegal/Legal Operations Assistant to support the daily operations of the firm. The ideal candidate is detail-oriented, process-driven, and thrives in environments where documentation, compliance, and communication intersect.
You will play a critical role in organizing digital files, maintaining accurate client records, assisting in form preparation, and communicating directly with clients to ensure each case progresses smoothly.
This is a high-trust role where your organization and follow-through will directly impact the client experience and legal team’s success.
Key Responsibilities
Document Management
- Create and maintain digital client files in alignment with firm protocols
- Ensure electronic document organization, proper naming conventions, and version control
- Eliminate duplicates and remove outdated forms or templates
Client Interaction & Case Management
- Gather, verify, and organize client documents for immigration cases
- Communicate with clients regarding missing information, timelines, and updates
- Draft professional client correspondence, such as approval and congratulatory letters
Form Preparation & Filing Support
- Draft and complete immigration-related government forms and petitions
- Prepare and assemble exhibit lists and ensure submission accuracy
System & Database Updates
- Maintain client profiles in Salesforce and internal databases
- Document all client communication and ensure case notes are up to date
Administrative Coordination
- Submit requests for translation services and educational evaluations
- Collaborate with internal team members to set daily and weekly case goals
Compliance & Legal Awareness
- Stay informed on the latest developments in immigration law
- Ensure all documentation and filing processes meet current legal standards
Must-Haves
- 2–3 years of administrative, legal operations, or paralegal experience
- Strong verbal and written communication skills
- High attention to detail and excellent organizational habits
- Proficiency in Google Workspace, Microsoft Office, and database systems like Salesforce
- Ability to manage multiple case files with consistent follow-through
- Comfortable working in a fast-paced, deadline-driven environment
Nice-to-Haves
- Prior experience in immigration law, legal tech, or client-facing legal support
- Experience with U.S. government forms or legal filing systems
- Bachelor’s degree or equivalent experience in legal, administrative, or compliance roles
What You’ll Gain
- Impactful Work – Be part of life-changing cases and help streamline immigration journeys
- Growth-Focused Environment – Work in a learning-friendly environment with continuous feedback and coaching
- Autonomy & Structure – Thrive in a remote-first setup that values ownership and responsibility
- Mission-Driven Team – Join a company with heart, purpose, and integrity at its core
