Job description
POS-14255
Canada Payroll Analyst, HubSpot
HubSpot, a global company headquartered in Cambridge, MA, is revolutionizing how organizations approach marketing and sales. Beyond its innovative products, HubSpot is also recognized for its distinctive company culture, which has reshaped how people work and live.
HubSpot is looking for a detail-oriented and experienced Canada Payroll Analyst to join our team. In this role, you will be instrumental in ensuring the accurate and timely processing of payroll for over 6,000 employees across Canada and the US. Your expertise in both Canadian provincial regulations and US payroll laws will be crucial in maintaining compliance and supporting our diverse workforce.
We’re searching for someone with a proven track record of driving process efficiency to join our team. The successful candidate will bring expertise in Canadian payroll processing and systems, a dedication to exceptional customer service, and the ability to work independently in our dynamic, remote work environment. You’ll be key to taking our Canadian payroll function to the next level by spearheading automation initiatives and ensuring seamless compliance.
Key Responsibilities:
- Payroll Processing: Process accurate and timely payroll for over 6,000 employees across multiple Canadian provinces and US states within Workday.
- Compliance: Ensure all employee wages and payroll deductions comply with Canadian provincial regulations, collective bargaining agreements, and US federal and state laws.
- Deduction Management: Accurately calculate and deduct various payroll items, including benefits, wage garnishments, and all applicable taxes.
- Taxable Income Processing: Process all forms of taxable income, such as awards, gift cards, and relocation expenses, ensuring correct tax treatment.
- Canadian Specifics: Issue Records of Employment (ROEs) and complete all payroll information requests from Service Canada.
- Audits & Adjustments: Conduct periodic, quarterly, and annual payroll audits. Process wage and tax adjustments as needed to maintain accuracy.
- Issue Resolution: Troubleshoot and resolve payroll issues promptly by collaborating with HR, Finance, and employees.
- Employee Support: Engage with employees and external agencies via ServiceNow to address and resolve payroll-related queries.
- Process Improvement: Collaborate with various teams to identify and implement opportunities for streamlining payroll processes.
- Year-End & Quarter-End: Assist with quarter-end and year-end tasks, ensuring the accuracy of annual T-4s and RL-1s, and processing corrections as required.
- Internal Controls & SOX: Demonstrate a strong understanding of internal controls and SOX documentation, with experience in control testing.
- Automation & Innovation: Propose and implement innovative ideas and automated solutions to enhance payroll functions and efficiency.
- Data Integrity: Ensure data integrity, accuracy, and reconciliation across all payroll systems.
- Project Management: Manage and successfully complete complex and sensitive payroll projects as required.
Qualifications:
- At least 3 years of experience in a payroll-related position.
- At least 2 years of experience in payroll tax, accounting, or a related field.
- Bachelor’s Degree or equivalent experience preferred.
- Proven experience processing payroll for a large employee base (6,000+ employees) in both Canada and the US.
- In-depth knowledge of Canadian provincial payroll regulations, including experience with collective bargaining agreements.
- Strong understanding of US federal and state payroll laws and tax regulations.
- Proficiency in Workday payroll system is essential.
- Experience with ServiceNow or similar case management systems for employee query management.
- Familiarity with internal controls and SOX compliance.
- Excellent analytical and problem-solving skills.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team in a fast-paced environment.
- Excellent communication and interpersonal skills.
- Maintain strict confidentiality standards.
- Strong proficiency in Excel, including VLOOKUP and pivot tables.
We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you.
If you need accommodations or assistance due to a disability, please reach out to us using this form.
At HubSpot, we value both flexibility and connection. Whether you’re a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you’ll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections.
If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements
Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Germany Applicants: (m/f/d) - link to HubSpot’s Career Diversity page here.
India Applicants: link to HubSpot India’s equal opportunity policy here.
About HubSpot
HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot’s connected platform enables businesses to grow faster by focusing on what matters most: customers.
At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow.
We’re building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too.
Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world.
Explore more:
- HubSpot Careers
- Life at HubSpot on Instagram
By submitting your application, you agree that HubSpot may collect your personal data for recruiting, global organization planning, and related purposes. Refer to HubSpot’s Recruiting Privacy Notice for details on data processing and your rights.
