Job description
Fleetio is seeking a Payroll Specialist to join our Accounting / Payroll team! We’re looking for someone with 3+ years of payroll experience with a strong attention to detail. In this role, you’ll help with payroll processing, compliance and reporting, employee support and comms, and system recordkeeping.
A little about us… Fleetio is a modern software platform that helps thousands of organizations around the world manage their fleet operations. Transportation technology is a hot market and we’re leading the charge, with raving fans and new customers signing up every day. We raised $450M in our Series D funding round in March of 2025, acquired a company, and are on an exciting trajectory as a company. Fleetio is also a proud founding member of the Rails Foundation!
More about our team and company:
- Watch our culture videos: https://fleet.io/culture
- Fleetio overview video: https://www.youtube.com/watch?v=IlvIbwZT3oU
- Our careers page: https://www.fleetio.com/careers
Your Impact
Payroll Processing
- Accurately process and review semi-monthly payrolls for all employees using BambooHR.
- Ensure timely and correct payment of wages to salaried, hourly, and part-time employees.
- Verify timekeeping records, including hours worked, overtime, PTO, and holiday pay.
- Validate payroll data (e.g., new hires, terminations, wage adjustments, bonuses, and deductions).
- Reconcile pre- and post-payroll reports for accuracy and resolve discrepancies before final submission.
Compliance and Reporting
- Maintain compliance with federal, state, and local payroll laws and regulations.
- Calculate and file payroll taxes, wage garnishments, and other required deductions.
- Generate payroll-related reports for Finance, HR, and auditors.
- Support internal and external audits related to payroll and employee compensation.
- Audit of benefit billing with vendors and the benefit administration system.
- COBRA administration.
Employee Support and Communication
- Respond to employee inquiries related to pay, deductions, withholdings, and payroll procedures.
- Provide documentation and support for employment verification, loan applications, and similar requests.
- Collaborate with HR to ensure proper tracking of benefits, leaves of absence, and employee status changes.
System and Recordkeeping
- Maintain and update employee payroll records with accuracy and confidentiality.
- Recommend and implement improvements to payroll processes and systems.
- Assist in the testing and implementation of new payroll systems or upgrades.
Your Experience
- 3+ years of payroll experience, preferably handling mixed employee types (salary, hourly, part-time).
- Proficiency with payroll and HRIS systems (e.g., Bamboo, Gusto, ADP, Paycom, Workday, etc.)
- Solid understanding of payroll regulations, wage and hour laws (FLSA), and tax compliance.
- Strong attention to detail, analytical skills, and ability to handle confidential data.
Benefits
- Multiple health/dental coverage options (100% employee coverage, 50% family coverage)
- Vision insurance
- Incentive stock options
- 401(k) match of 4%
- PTO - 4 weeks
- 12 company holidays + 2 floating holidays
- Parental leave- birthing parent (16 weeks paid) non-birthing (4 weeks)
- FSA & HSA options
- Short and long term disability (short term 100% paid)
- Community service funds
- Professional development funds
- Wellbeing fund - $150 quarterly
- Business expense stipend - $125 quarterly
- Mac laptop + new hire equipment stipend
- Remote working friendly since 2012 #LI-REMOTE
Fleetio provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment. We celebrate diversity and are committed to creating an inclusive environment for all. All employment is decided on the basis of qualifications, merit and business need.
This application is not intended to and does not create a contract or offer of employment. Employment with Fleetio is at will.
If you have a disability or a special need that requires an accommodation to fill out the online application, please let us know by calling (205) 718-7500.
