Job description
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CPT-9247 Property Management Admin VA
REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Entry-Junior level
MIN. HOURS/WEEK: 40 hrs
SHIFT TIME ZONE: EST
SHIFT HOURS: 8:00 AM-5:00 PM
SHIFT DAYS: Monday-Friday
Number of VAs: 1
GENDER PREFERENCE: none
LANGUAGES SPOKEN/PREFERENCE: English and Spanish (preferred)
ACCENT PREFERENCE: neutral accent
REGION PREFERENCES: none
We are seeking a highly organized and detail-oriented Administrative Assistant to support our Property Management team. This remote role requires strong communication skills, the ability to work independently, and a proactive approach to managing a wide range of administrative responsibilities.
Responsibilities
- Answer incoming calls and inquiries in a professional and courteous manner
- Respond to tenant emails and follow up as necessary
- Contact tenants for missing signatures or required documentation
- Communicate with housing agencies regarding move-ins and move-outs
- Save and update documents, including updating databases, documents
- Send documents to appropriate teams (legal, accounting, vendors)
- Track and record payments; identify and report any discrepancies
- Maintain digital files using proper naming and organization practices
- Assist with scheduling meetings and appointments
- Support documentation and coordination of special projects
- Participate in internal meetings and contribute to process improvement efforts
Core Competencies & Skills
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Quick learner and adaptable to new tools and workflows
- Strong interpersonal skills and collaborative mindset
- Professionalism in interactions with tenants, vendors, and team members
- Ability to work independently and follow instructions effectively
- Positive attitude and team-oriented approach
- Additional language fluency (especially Spanish) is a plus
- Accounting software proficiency is a plus
Client Industry: Real Estate and Property Management Industry
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!
