Job description
We are seeking a highly organized and reliable Schedu ler to join our growing team. The Scheduler will play a vital role in coordinating appointments, managing calendars, and ensuring smooth scheduling operations across multiple teams and stakeholders—particularly in a healthcare or legal environment. This role requires strong time management, attention to detail, and proactive communication with U.S.-based professionals and clients.
Key Responsibilities
• Coordinate and maintain calendars for multiple team members or departments
• Schedule client meetings, internal check-ins, consultations, and follow-ups
• Confirm, reschedule, or cancel appointments as needed with professionalism and accuracy
• Manage scheduling software and ensure calendar updates are prompt and error-free
• Collaborate with operations, HR, and leadership teams to accommodate dynamic priorities
• Communicate with clients and internal staff via phone, email, and instant messaging platforms
• Anticipate scheduling conflicts and offer practical solutions in real time
• Ensure appointment reminders and confirmations are sent out in a timely manner
•Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams
• Excellent English communication skills—both verbal and written
• Strong organizational skills with an ability to manage multiple calendars and priorities
• High level of attention to detail and ability to work independently
• Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly)
• Time zone flexibility and ability to work in U.S. business hours
• Professionalism, discretion, and a client-focused mindset
•Experience in healthcare, law, or service-based industries
• Familiarity with CRM or EMR systems
• Previous remote work experience with international teams
• Ability to adapt quickly to new systems and workflows
Monday to friday 7:00 AM - 5:00 PM CT or 7:30 AM - 5:30 AM CT
