Job description
Please be aware of recruiting scams!
All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat.
CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.
About Us:
CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.
For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.
About The Role:
We are seeking a skilled Project Manager for a full-time, 6-month (with the opportunity to extend) 1099 contract to support electric vehicle (EV) voucher processing efforts. This contractor will oversee software development and data-focused projects within the Data Insights and Analytics (DnA) team, specifically targeting medium- and heavy-duty EVs, buses, and innovative mobility solutions.
As part of the Tech Team, the contractor will lead day-to-day coordination of HVIP voucher processing projects—driving progress on software development, data collection, and continuous process improvement. Using Waterfall and Agile methodologies and tools such as Jira, this role will manage project workflows, run team meetings, and ensure strong cross-team collaboration and execution.
This contract role will play a key part in delivering the next phase of HVIP program success. Responsibilities include managing project scope, timelines, and budgets; aligning team resources; documenting requirements and policy changes; and synthesizing data outputs for internal and external stakeholders. A background in technical project management—especially within data or software environments—is highly preferred.
This is a unique opportunity to contribute to impactful transportation software solutions and accelerate California’s transition to zero-emission vehicles.
CALSTART values transparency and strives to provide as much information regarding compensation as possible. The rate for this 1099 contract position is $50 per hour.
This is a 40 hour per week contract position with the possibility to extend as well as convert to full time if the needs arise.
What You’ll Do:
- Lead HVIP Voucher Processing Projects: Oversee and manage electric vehicle voucher processing projects, ensuring timely delivery, budget adherence, and alignment with the organization’s goals. Support software development efforts and data collection to enhance project outcomes.
- Facilitate Cross-Functional Collaboration: Work closely with the Data Insights and Analytics (DnA) team, developers, business analysts, and stakeholders to coordinate across multiple teams and departments, ensuring smooth execution of project tasks.
- Manage Agile Projects Using Jira: Utilize the Agile framework and Jira to track project progress, run sprints, facilitate daily stand-ups, and manage the backlog. Ensure that teams stay on task and that roadblocks are quickly identified and removed.
- Document Technical Requirements & Policy Changes: Capture and maintain detailed documentation of policy changes, technical requirements, and project status. Ensure that documentation is up-to-date and accessible for both internal teams and external stakeholders.
- Support Stakeholder Engagement: Regularly interact with external stakeholders, including government agencies and transportation industry partners, to gather feedback, share data insights, and disseminate project findings to drive market acceleration for electric vehicles.
- Drive Process Improvement: Identify opportunities to streamline project processes, improve team collaboration, and increase efficiency through Agile practices, meeting facilitation, and continuous improvement initiatives.
- Provide Team Leadership: Guide and mentor team members, ensuring alignment on roles and responsibilities, while promoting a positive and results-driven team environment. Work alongside the Business Analyst to ensure that all technical requirements are well-defined and met.
- Synthesize and Share Data Insights: Analyze and synthesize project data and outcomes, presenting findings to stakeholders to help influence policy decisions and market strategies for sustainable transportation.
What You’ll Bring to the Table:
- Education and Certifications: Bachelor’s degree in Business, Information Technology, Engineering, or a related field. PMP (Project Management Professional) certification or equivalent is preferred. Agile or Scrum certifications are a plus.
- Experience: Minimum 5 years of project management experience, specifically in software development projects, with a focus on data-driven initiatives. Experience working within the electric vehicle or sustainability sector is highly desirable.
- Project Management Skills: Strong experience with project management methodologies (especially Agile) and tools like Jira. Proven ability to manage project scope, budget, and timelines across multiple teams and stakeholders.
- Technical Proficiency: Familiarity with Salesforce or similar CRM systems, data analytics platforms, and software development processes. Experience managing projects that involve data collection and analysis is a strong advantage.
- Leadership and Communication: Excellent leadership, communication, and interpersonal skills. Proven ability to guide teams through complex projects and communicate with both technical and non-technical stakeholders. Experience facilitating meetings and driving alignment across departments.
- Problem Solving & Analytical Skills: Strong problem-solving skills and the ability to synthesize data into actionable insights. Capable of balancing technical requirements with business goals to ensure successful project outcomes.
- Process Improvement Mindset: Demonstrated ability to identify and implement process improvements, ensuring continuous enhancement of workflows and project delivery.
- Stakeholder Management: Experience engaging with external stakeholders, including government agencies or partners in the transportation sector, and communicating project findings or technical requirements clearly and effectively.
We understand that not everyone will match the above qualifications 100%. If your background isn’t perfectly aligned but you feel you would be a great addition to the team, we’d love to hear from you.
We’re a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!
We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!
Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.
