Job description
We are looking for a Special Assistant to work closely with the CEO and his Chief of Staff in executing the overall mandate of the leadership team and driving cross-functional strategic work across our organization.
Reporting to the Chief of Staff, the Special Assistant will serve as the right hand to her on all operational elements of the Office of the CEO, especially focused on maximizing effectiveness and time through calendar management. This role requires an innovative approach to streamlining processes and proactively identifying opportunities to enhance efficiency in the Office of the CEO– the right candidate will embrace emerging technologies and identify their best application to their work. .
The Special Assistant will have a 30,000 foot view of the company, with a ringside seat to the operations of a high-growth Series F healthcare company, including: growth strategy, financing and investor relations, government relations and policy, revenue operations, clinical strategy, corporate development partnership negotiations, and more.
The Special Assistant will have daily access to and mentorship from a diverse array of senior leaders and participate in meetings with our senior executive team, engage in special projects, and facilitate the effectiveness of the CEO and Chief of Staff.
As a Special Assistant you will:
Facilitate the effectiveness of the CEO and the Executive Team (primary responsibility, expected to be about ~80% time)
Optimize the CEO’s time by managing his calendar including internal and external meetings, speaking engagements, and travel arrangements.
You will own the CEO’s calendar, which will require executive assistant tasks such as phone screening, correspondence, and managing administrative workflows, as well as extremely close partnership with our Executive Operations team
Own the Office of the CEO’s “to do” list in partnership with his Chief of Staff — taking accountability for ensuring work is prioritized and completed within the Office of the CEO and across the organization
Partner with Communications Team to ensure key messages are shared internally and externally and through relevant channels
Manage cross-functional processes and meeting governance. (~10% time)
Facilitate governance for senior leadership and executive leadership meetings along with Chief of Staff, including developing their scope and sequence, planning strategic agendas and logistics, partnering with others to develop materials, and managing follow up including communicating to relevant stakeholders and creation and circulation of notes.
Facilitate the planning and project management of the Board of Directors meetings by working with the CEO and Chief of Staff to develop agendas, prepare for meetings, coordinate materials, and drafting the CEO Report.
Engage with leaders across the organization to identify emerging issues and advise the CEO and Chief of Staff on emerging priorities.
Drive special projects. (~10% time)
Partner with the Office of the President on planning major events, including the biannual Company retreat
Continuously evaluate existing processes and propose innovative solutions to improve efficiency and effectiveness within the Office of the CEO
Ad hoc projects and other duties as assigned.
What We Value:
- You are ridiculously organized. You are incapable of dropping the ball.
- 2+ years working experience with a graduate degree OR 4+ years working experience with an undergrad degree, likely in a fast-paced startup environment
- Demonstrated ability to think creatively and develop innovative approaches to problem-solving and process improvement
- Ambitious career goals, specifically, to advance to a senior level management position in the future
- Commitment to confidentiality and discretion in appropriately handling sensitive information is required
- Exceptional verbal and written communication skills
- Poise, confidence, and maturity interacting with key stakeholders
- Ability to build strong relationships and work with individuals at all levels of the organization
- Highly efficient in managing multiple concurrent diverse tasks and projects
- Ability to use independent judgment and work under pressure on competing responsibilities with resilience, and a high level of ownership
- Willingness to travel approximately 10-20% time
- Given that we work across different time zones, some non-traditional hours for early or later calls are an expectation of this role
- Fluency in Google Suite (Gmail, Google Sheets, Google Docs, Google Slides)
- Demonstration of Aledade values (i.e, accountability, curiosity, evidence, inclusion & belonging, and service) in working with internal and external stakeholders
- Bachelor’s degree
Preferred Qualifications:
- Familiarity with value-based care and health care ecosystem
- Experience planning, coordinating and executing events
- MPH, MBA or other similar advanced degree preferred
- Ability to work from our Bethesda, MD or New York, NY offices from time-to-time
Who We Are:
Aledade, a public benefit corporation, exists to empower the most transformational part of our health care landscape - independent primary care. We were founded in 2014, and since then, we’ve become the largest network of independent primary care in the country - helping practices, health centers and clinics deliver better care to their patients and thrive in value-based care. Additionally, by creating value-based contracts across a wide variety of health plans, we aim to flip the script on the traditional fee-for-service model. Our work strengthens continuity of care, aligns incentives and ensures primary care physicians are paid for what they do best - keeping patients healthy. If you want to help create a health care system that is good for patients, good for practices and good for society - and if you’re eager to join a collaborative, inclusive and remote-first culture - you’ve come to the right place.
What Does This Mean for You?
At Aledade, you will be part of a creative culture that is driven by a passion for tackling complex issues with respect, open-mindedness and a desire to learn. You will collaborate with team members who bring a wide range of experiences, interests, backgrounds, beliefs and achievements to their work - and who are all united by a shared passion for public health and a commitment to the Aledade mission.
In addition to time off to support work-life balance and enjoyment, we offer the following comprehensive benefits package designed for the overall well-being of our team members:
Flexible work schedules and the ability to work remotely are available for many roles
Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
Robust time-off plan (21 days of PTO in your first year)
Two paid volunteer days and 11 paid holidays
12 weeks paid parental leave for all new parents
Six weeks paid sabbatical after six years of service
Educational Assistant Program and Clinical Employee Reimbursement Program
401(k) with up to 4% match
Stock options
And much more!
At Aledade, we don’t just accept differences, we celebrate them! We strive to attract, develop and retain highly qualified individuals representing the diverse communities where we live and work. Aledade is committed to creating a diverse environment and is proud to be an equal opportunity employer. Employment policies and decisions at Aledade are based on merit, qualifications, performance and business needs. All qualified candidates will receive consideration for employment without regard to age, race, color, national origin, gender (including pregnancy, childbirth or medical conditions related to pregnancy or childbirth), gender identity or expression, religion, physical or mental disability, medical condition, legally protected genetic information, marital status, veteran status, or sexual orientation.
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