Job description
We are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant.
Key Responsibilities
Bookkeeping & Financial Support:
Maintain accurate financial records using QuickBooks or similar software
Reconcile accounts and track expenses
Process payments, reimbursements, and invoices
Assist in preparing monthly financial reports
Track grant and restricted fund expenditures
Executive Assistant Duties:
Pay organizational bills on schedule
Manage calendar appointments, reminders, and deadlines
Assist with special projects and event coordination
Prepare meeting materials and maintain records/minutes as needed
Donor & Database Management:
Maintain and update donor records in CRM (e.g., Wild Apricot, Bloomerang, etc.)
Process donations and generate acknowledgment letters
Run donor reports and support fundraising campaigns
Prior experience with nonprofit bookkeeping or executive assistant roles (a must)
Proficiency with QuickBooks (or similar), Microsoft Office/Google Workspace (a must)
Familiarity with nonprofit operations and donor stewardship (a plus)
Experience working remotely with small teams (a plus)
Experience with donor management systems (a plus)
Excellent communication and organizational skills
High level of discretion and confidentiality
Ability to work independently, manage time well, and meet deadlines
There are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions.
