Job description
Join our global team as an Associate Director Proposals and Contract Management.
Associate Director Proposals and Contract Management is a senior, hands-on leadership role responsible for coordinating, optimizing, and delivering high-quality contracts and proposals across the organization.
Main tasks and functions:
Team Leadership & Coordination:
- Act as lead for the Proposals & Contract Management team
- Coach, guide, and support team members
- Allocate and rebalance workload across the team
Proposal & Contract Delivery:
- Lead and coordinate the preparation of high quality, compliant, and competitive proposals
- Personally develop and review complex proposals, budgets, and contractual documents
- Coordinate contract negotiation and execution with clients
- Draft, review, and update Master Service Agreements (MSAs), Work Orders, Change Orders
Budgeting Tools & Pricing Support:
- Own the creation, maintenance, and continuous improvement of standard budget tools across services
- Coordinate maintenance, revision, and updates of company price lists
Process Optimization & Governance:
- Assess and optimize proposal and contract management processes
- Standardize templates, tools, and workflows across services and regions
- Monitor adherence to internal policies and procedures
Inbound Request Management & Stakeholder Coordination:
- Act as the central coordination point for new inbound proposal and contract requests
- Lead triage and prioritization of requests based on strategic value, timelines, and resource availability
M&A Integration Support:
- Lead alignment of contract and proposal processes, templates, and tools for acquired companies
- Support integration planning and execution related to CPM activities
Systems & General Responsibilities:
Ensure accurate and timely updates of CRM and related systems (e.g. ZOHO)
Serve as backup for other team members as required
University degree in Life Sciences, Business, Finance, or another relevant field
Minimum 5 years of experience in contract & proposal management within life sciences or a similar regulated environment
Strong track record in developing and maintaining user friendly budgeting tools for complex service offerings
Strong view on best practices in proposal creation
Good knowledge of pricing in CRO business
Experience with contracts, MSAs, Work Orders, and commercial negotiations
Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook
Experience with CRM systems (e.g. ZOHO)
Professional fluency in English (written and spoken); additional languages are an advantage
Remote work, workation & flexibility
Performance based annual bonus
Health & Wellbeing – wellness initiatives
International team and environment
Professional growth and development in the Life science industry
Team Culture – Team buildings, global meetings, and B Active events
Comprehensive Insurance - Personal accident, business trip coverage, and additional health insurance
