Job Description
The Creative Assistant will support the VP of Store Design, Visual Merchandising and Creative Services across all activities and projects planned on our distribution calendar. This individual will support the team in all administrative tasks such as meeting notes, meeting agendas, travel booking, expenses, product ordering, deliveries and general tasks at Charlotte Tilbury Beauty. This role also requires the assistant to cultivate strong partnerships with the Creative Team and provide support as needed. In addition, the assistant will build and maintain relationships with external field teams, vendors, and printers, while managing follow-up processes to ensure directives are executed with exceptionally high standards across campaign and store launches. This role is based in our New York office (hybrid) and requires occasional travel to support new store launches and vendor reviews. This role will include supporting all SD, VM and CS on design collateral, raising PO’s, preparing meeting agendas, and coordination with vendors and cross functional teams. Day-to-day activities will vary depending on the priority of the business and on the level of visual merchandising work being undertaken.
Responsibilities:
- Complete VP and senior team members T&E expenses and travel including flight and hotel booking
- Co-ordinate team events, retail safaris and internal/external gifting
- Competitor research and presentations on a quarterly basis
- Attend regular meetings with wider teams to ensure a collaborative working relationship with cross function teams, ensuring clear and concise meeting notes are taken and issued following creative led collaborations
- Graphic art working support across VM and Creative Services
- Support team in campaign execution and new store openings, artwork, vendor communication, deliveries and ordering
- Support team to complete planograms for each campaign across the region
- Leverage strong organizational and communication skills to manage multiple projects at one time and delivered on time with production and delivered to store for launch
- Create presentations/concepts/ artwork/ design proposals alongside the VM, SD and CO team
- Arrange NPD creative review meetings
- Raise PO’s, receive and keep track of invoices, control expenditure of any orders placed for each individual project
- Manage databases and distribution lists for campaign launches
- Order products from suppliers, as well as internal product distribution
- Logistics, tracking and storage coordination of VM props
- Coordinate shipments and deliveries with vendors for VM installations
- Collaborate with cross functional teams to design and produce artwork for all Office interior updates
Key Selection Criteria
- Organized, pro-active self-starter with an ability to work in a fast-moving environment
- Excellent time and project management skills with a proactive nature and results-driven, positive “can do” attitude
- Strong attention to detail to produce accurate and high-quality work
- Effectively communicates and has strong interpersonal skills
- Has a strong interest in cosmetics, fashion, retail and product
- Team player with a logical mind who can also deliver commercially, accurately, and effectively
- Able to work autonomously, but also thrives in a team environment
- Excellent eye for detail, style, design, and color
- Resourceful and creative problem solver
- Has strong communication and email etiquette
- Confident in organizing team wide gatherings
- Be malleable to shifting demands while having a strong sense of prioritization
- Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint, Illustrator, Photoshop and InDesign
- Design degree preferred
Base Salary Range $60,000-65,000**
Company Benefits
- Generous staff discount to use on all products
- Medical, dental, and vision benefits
- Commuter Benefits (Pre-tax)
- Flex Spending Account (FSA)
- Employee Assistance Program (EAP)
- 401(k) with Company match
- Paid Time Off
- Birthday PTO
**Charlotte Tilbury, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting**
At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.
If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!
