Job Description
Kyverna is seeking a highly motivated Publications & Conferences Manager (Consultant) to support the Medical Affairs organization. This individual will play a key role in executing global publication strategies while also supporting the planning and execution of scientific conferences and external engagement activities.
This is a hands-on role responsible for project management of publication deliverables (manuscripts, abstracts, posters) and maintenance and execution of conference planning, logistics, and events. The ideal candidate thrives in a fast-paced environment, demonstrates strong project management and planning skills, and can effectively collaborate across cross-functional teams and work well independently with minimal oversight.
Title: Publications & Conferences Manager
Reports to: Director, Medical Affairs
Location: Remote with ability to support West Coast hours
Travel: up to 20%
Duration: 6+ Months
Hourly rate: $70-$90/hr
Responsibilities
Publications & Scientific Communications (60-70%)
- Support maintenance and execution of global publication plans across therapeutic programs
- Manage end-to-end activities for publication projects (ie, manuscripts, abstracts, posters, and presentations), such as author invitations, sending and tracking reviews and approvals, filing, timelines, and submissions
- Maintain publication project trackers and proactively communicate with publication lead, writers, internal reviewers, and external authors
- Ensure publication development processes are followed in a compliant, organized, and timely manner
- Proactively coordinate with external vendors and medical writers to ensure high-quality deliverables
- Ensure compliance with internal policies and external publication guidelines (e.g., ICMJE, GPP)
Conferences & Events (30-40%)
- Support planning and execution of key scientific congresses and medical meetings (regional and global)
- Coordinate logistics for conference participation including abstracts, booths, hotels, transportations, dinners, and other events
- Assist with vendor coordination, including agencies, venues, and production partners
- Communicate with external advisors, speakers, and KOLs for meeting and event planning purposes
- Support contracting, budget tracking, purchase orders, and expense reconciliation
- Coordinate internal communications and materials for conference readiness
- Assist in planning and execution of advisory boards and HCP engagement events
Qualifications
- Bachelor’s degree, scientific or healthcare-related field preferred
- 4+ years of experience in medical/scientific publications, medical affairs, or scientific communications
- Experience in pharmaceutical, biotech, or medical communications environment required
- Familiarity with publication guidelines and compliance standards (e.g., ICMJE, GPP)
- Experience supporting scientific conferences or medical meetings preferred
- Strong project management skills with ability to manage multiple priorities and deadlines
- Excellent scientific writing, editing, and communication skills
- Experience communicating with KOLs and leadership team members for reviewing and scheduling purposes with appropriate professional tone and language
- High attention to detail and organizational skills
- Ability to work cross-functionally and build strong internal and external relationships
- Self-starter with a proactive and solutions-oriented mindset
- CMPP or CMP certification is a plus
