Job description
Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory’s mission.
Pay Range
$94,560 - $115,728 Annually for the A01.2 level
$113,400 - $138,888 Annually for the A01.3 level
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
Job Description
Are you ready to be at the forefront of transformation, helping drive innovation and meaningful change? We are seeking a dynamic, resourceful, and forward-thinking Executive Business Operations Specialist to accelerate progress and support the Associate Principal Deputy Director (APPD), who chairs the pivotal Principal Deputies Committee (PDC) and Operations Community of Practice (OCOP) committee. This is your opportunity to make a tangible difference by streamlining processes, leveraging technology, and ensuring operational excellence in a fast-paced, high-impact environment.
Depending on your assignment, this position may offer a hybrid schedule, blending in-person and virtual presence. You may have the flexibility to work from home one or more days per week.
In this role you will:
- Serve as a trusted partner to the Associate Principal Deputy Director, supporting high-impact committees and initiatives that shape Laboratory strategy and operations.
- Follow through on key decisions, track action items, and ensure accountability across teams to keep initiatives moving forward.
- Proactively manage intricate schedules, prioritizing with foresight and agility to ensure leaders are always prepared for what’s next.
- Harness advanced Excel skills to analyze, track, and report on key data. Utilize MS Teams to drive project momentum, keep tasks on track, and foster seamless collaboration.
- Embrace new digital solutions and confidently leverage AI including writing advanced AI prompts to process documents, automate workflows, and streamline administrative processes.
- Draft, edit, and finalize sensitive correspondence, agendas, reports, and presentations with clarity, professionalism, and discretion.
- Plan and coordinate internal and external meetings, including agenda development, attendee coordination, and follow-up on action items.
- Manage sensitive documents and topics, maintaining confidentiality and ensuring strict compliance with security protocols.
- Move fast, act decisively, and maintain composure under pressure—ensuring nothing falls through the cracks.
- Build trust quickly, collaborate well across functions, and contribute to a positive, supportive team culture.
- Proactively solve problems before they arise, anticipate needs, and remove obstacles so the APDD can focus on high-leverage work.
Additional job responsibilities, at the A01.3 level
- Lead small to medium-scale projects supporting directorate-wide operational goals, including planning, task management, and process improvement efforts.
- Conduct in-depth analysis of operational and performance data, synthesize findings, and present actionable recommendations to senior management.
- Create and implement performance metrics and self-assessment tools for executive operations, monitor results, and initiate corrective actions to drive continuous improvement.
This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined above) will be assigned if hired at the higher level.
This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.
Qualifications
- Active DOE Q-level clearance
- Proven experience providing executive-level support to senior management, with a track record of representing leaders to diverse stakeholders.
- Expertise in the Microsoft Suite,especially Excel, and proficiency with MS Teams for project/task tracking.
- Demonstrated experience with AI tools, including writing advanced prompts and implementing AI solutions to optimize office processes.
- Exceptional organizational skills with demonstrated ability to prioritize multiple complex tasks, work effectively under pressure, and meet tight deadlines.
- Excellent written and verbal communication skills including editing, and document preparation.
- Experience in strong judgment and discretion in handling sensitive information.
- Experience providing analytical and problem-solving mindset with a demonstratedability to anticipate needs, resolve issues, and recommend improvements.
Additional qualifications at the A01.3 level
- Associate of Arts Degree (AA) in a related field or equivalent combination of education and related experience
- Comprehensive experience utilizing advanced Excel and Power BI for business planning, budgeting, and performance tracking.
- Demonstrated experience coordinating multi-faceted workflows and applying operational policies and process improvements in a complex business environment.
- Proven ability to serve as an operational liaison to senior management, lead cross-functional projects, and develop non-standard solutions in a dynamic environment.
Additional Information
#LI-Hybrid
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Our values - visit https://www.llnl.gov/inclusion/our-values
Security Clearance
This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.
If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.
How to identify fake job advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
