Job Description
This is not a clerical position. As the Accounts Payable Supervisor, you will own the AP function end-to-end with real autonomy and minimal oversight. Your judgment on payment timing, vendor relationships, and financial accuracy will directly impact the business and the US-based clients it serves.
If you are used to processing invoices and passing them up the chain, this role is not for you. If you have independently owned AP, made cash flow decisions, and handled client communication without hand-holding, we want to hear from you.
What You’ll Be Doing
Manage the full AP cycle from invoice receipt and GL coding to payment execution and reconciliation
Handle accruals accurately and on schedule
Make independent payment timing decisions based on cash flow position
Serve as the primary point of contact for vendor and client communication, including disputes, follow-ups, and status updates via email and phone
Maintain accurate and organized records in QuickBooks Online
Identify and flag discrepancies before they escalate
Collaborate with internal teams and US-based clients, providing clear and timely updates throughout
Hands-on experience coding bills to GL accounts and managing accruals
Proven track record of owning the AP function independently, not just supporting it
Experience making payment prioritization decisions during tight cash flow periods
Demonstrated ability to handle billing disputes and vendor or client communication without escalation
Proficient in QuickBooks Online
Strong written and verbal communication skills with the ability to represent the company professionally in client-facing interactions
Comfortable working US business hours and communicating across time zones
Highly organized with the ability to manage competing priorities and meet deadlines without being micromanaged
Nice to Have
- Background in food and beverage or hospitality accounting
- Experience in an outsourced accounting or bookkeeping firm
- Familiarity with multi-client or multi-entity AP management
- Prior experience supporting US-based clients remotely
This Role Is Not for You If
Your AP experience is mostly clerical or transactional
You have not directly owned the AP function
You have limited QuickBooks Online experience and are not confident adapting quickly
You rely on others to handle vendor disputes or client-facing communication
You have no prior experience working with US-based clients or teams
Direct experience working with or supporting US-based clients, including communication across time zones
Experience in the food and beverage or restaurant industry, with a solid understanding of its financial operations and vendor dynamics
Health insurance for contractors
Holiday extra pay
Work hours generally align with standard U.S. business hours, with some flexibility depending on client needs
100% home-based position
Mental health days to support team well-being
Performance-based incentives in addition to base salary
Annual review and appraisal process
Opportunities for professional growth and advancement within the company
