Job Description
NeoWork is seeking a Back-Office Specialist to join the team supporting a US-based law firm’s litigation and case management practice. In this role, you will provide behind-the-scenes administrative support to keep internal workflows, documentation, and scheduling running smoothly — allowing attorneys and intake teams to focus on their core work.
This is a fully remote, non-client-facing position. You will manage calendars, track legal deadlines, handle document organization, and ensure all administrative processes are completed accurately and on time. The role is best suited for someone who thrives in structured, process-driven environments and takes genuine pride in precision and organization.
If you have a background in legal or administrative support, a sharp eye for detail, and enjoy owning your tasks independently, this is the role for you.
Responsibilities
Manage calendars, appointments, and scheduling across legal teams
Perform docket monitoring and track case-related deadlines and updates
Handle legal documents, including Bates stamping and systematic document organization
Maintain structured and accurate records across internal systems
Support general administrative tasks for attorneys and intake teams
Ensure all tasks are completed in line with defined processes and timelines
Provide flexible cross-functional administrative support as needed
Flag delays or discrepancies proactively to supervisors
Strong administrative and organizational skills with high attention to detail
Prior experience in legal support, virtual assistance, or a similarly structured back-office environment preferred
Strong written English communication skills
Ability to work independently and manage multiple tasks with minimal supervision
Comfortable operating in a process-driven, accuracy-focused, remote work environment
Familiarity with legal document handling and terminology is a plus
Preferred Tools & Systems
Legal case management platforms (e.g., Clio, MyCase, FileVine, or similar)
Document management systems or e-filing tools
Google Workspace (Gmail, Google Calendar, Google Drive) or Microsoft Office 365
Task and project tracking tools (e.g., Asana, ClickUp, Monday.com, Notion)
VoIP or communication tools used in virtual office environments (e.g., RingCentral, Zoom, Slack)
100% home-based position
Health insurance for contractors
Holiday Extra Pay
Work hours aligned with standard US business hours, with potential flexibility depending on client needs
Mental health days to support team well-being
Performance-based incentives in addition to base salary
Annual review and appraisal process
Ample opportunities for professional growth and advancement within the company
