Job description
We are seeking a highly organized and proactive Executive Assistant to support the CEO across multiple businesses. This role will ensure that the CEO stays organized, on top of emails, calendars, projects, and day-to-day administrative tasks. The ideal candidate is adaptable, mentally flexible, and excited by variety—no two days are the same in this role.
Responsibilities:
- Manage and monitor the primary and secondary email inboxes, categorizing, archiving, triaging, responding to basic emails, and flagging messages requiring CEO attention.
- Maintain and optimize the CEO’s calendar, schedule and reschedule meetings, and ensure smooth daily workflow.
- Support projects and tasks using project management tools (e.g., Asana), including note-taking, documentation, dashboards, and event or product launch preparation.
- Answer calls when needed and coordinate communication across team members.
- Assist with travel arrangements for the CEO and occasionally for other team members.
- Support personal and family administrative tasks to help integrate work and personal life.
- Monitor and assist with social media accounts (optional/if interested).
- Maintain dashboards with key metrics and KPIs, consolidating data from websites, bookkeeping, and other sources.
Requirements:
2–3 years of relevant experience supporting executives
Highly organized, proactive, and adaptable to changing tasks and priorities.
Excellent communication and collaboration skills.
Ability to manage multiple inboxes and calendars efficiently.
Comfortable learning and using a variety of tools and software, including Asana, QuickBooks, Shopify, Slack, Figma, Adobe Suite, social media platforms, and others.
Fun, light-hearted, and ego-free, aligned with company culture.
Experience with EOS framework is a plus.
Ability to anticipate needs, take initiative, and contribute to process improvements
Excellent communication skills in English, both written and verbal.
Currently living in LATAM.
Work remotely Monday - Friday, 40 hours a week (no weekends)
Vacation: 10 business days a year
Holidays: 5 National Holidays a year
Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Zipdev Day)
Parental Leave
Health Care Reimbursement
Active Lifestyle Reimbursement
Quarterly Home Office Reimbursement
Payroll Deduction Purchase Plans
Longevity Bonus
Continuous Learning Bonus
Access to Training and Professional Development Platforms
Did we mention it’s REMOTE?!!
One of our core values at Zipdev is “Be authentic.” that’s why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work? We’ve put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!
