Job description
About Envato
Everything we do is to empower creative professionals to thrive, with unlimited access to high-quality assets, tools, tutorials and more. Essentially, we exist to empower creatives to thrive.
We proudly support the lives of creative professionals all over the world, from web developers and graphic designers, to marketers, videographers, photographers and more. We’ve built a community where anyone can get their creative projects done, and where creators bring their ideas to life and in the process, earn a living doing what they love.
We’re a global values led company, blending purpose and profit, and a passionate B Corp we are committed to making a positive impact on the communities we engage in. We have long embraced flexible ways of working, and we’re proud of how we keep our global team connected. Our roles can be based across Australia, New Zealand and Mexico.
You can read more about us on our company blog, including news of our acquisition by Shutterstock Inc in 2024.
Purpose and Overview
The Accounts Payable Officer is a key member of the Accounts team and works closely with the AP/AR Manager and other team members to ensure that all payable activities are completed and that internal and external suppliers are paid accurately and on time.
The duties and responsibilities set out below do not form an exhaustive list, and the AP Officer may be asked to perform additional duties in line with the nature of the role. Flexibility and adaptability will be critical, as will working collaboratively with others in the team.
This role is based in Mexico, but works directly with the Australian based Finance team for Envato, including reporting into the AP/AR Manager based in Melbourne, Australia. Elements of the role may also involve working directly with the local Mexico finance team.
Responsibilities and Objectives
Daily activities
• Processing Supplier Invoices and credit notes
• Processing expenses (staff reimbursements)
• Creating new suppliers and maintaining Supplier Masterfile
• Monitoring the accounts inbox and communicating with internal and external stakeholders
• Assisting employees and contractors with raising and managing purchase requisitions, and with other queries from the business
Weekly activities
• Preparation and execution of all due supplier payments via EFT, Bpay, Wire and Paypal
• Assisting with follow up of aged Purchase Orders/Requisitions, Goods received not invoiced etc.
• Audit of expense reports
• Credit card reconciliations and assisting with processing of credit card claims
Monthly activities
• Preparation and execution of Monthly Contractor payments via EFT, Bpay, Wire and Paypal
Other Tasks and Activities
• Assist with review of credit card use and moving suppliers on to credit terms
• Perform a range of day-to-day administrative duties
• Work closely with Financial Accounting team to ensure that purchase orders are accurate
• Communicating with business stakeholders and following up on the status of purchase orders
• Assist with other duties and projects as guided by the team Manager
• Backup and support in Accounts Receivable as directed by the team Manager
Key Skills
• Flexible and adaptable and able to deal with change
• Experience working in a multinational company and remote team environment
• Ability to work in a fast paced environment
• Works efficiently and effectively with the team to achieve group goals;
• Works to solve problems and meet deadlines
• Pays attention to detail and able to work to high level of accuracy
• A “can-do” attitude
• Displays honesty, openness, fairness, transparency and integrity in line with the Envato values
Knowledge and Experience
• 5+ years experience in an Accounts Payable role
• Strong English written and verbal communication skills
• Experience in working with a medium to large ERP system
• Good Excel knowledge
• Experience with Workday beneficial
Envato is proud of our Diverse and Inclusive value; it reflects our belief that everyone thrives if we champion diversity and inclusion across all levels of the business. We expect employees to engage in diversity, equity, belonging and inclusion initiatives and ways of working.
Life at Envato
• Flexible Working - Remote-first with flexibility for you to manage work and life as you need.
•Work from Anywhere - Apply to work in another location for up to 3 months per calendar year.
•Conoce Mexico - A unique travel benefit for you to explore and visit new places across Mexico.
•Connection Budget - An annual budget to connect with the team IRL where and when possible.
•Learning Budget - Study leave and an annual budget for you to put towards your learning and development.
•Home Office Allowance - A contribution towards your set-up and a monthly allowance to support work from home costs.
•Wellbeing - Access to a holistic assistance program that provides support in many areas of life and health.
•Volunteer Leave - 2 days per calendar year to volunteer and give back to the community.
•Parental Leave - 20 weeks paid primary carer leave, and 6 weeks paid secondary carers leave.
•Christmas Bonus, Paid Holidays and Holiday Bonus - We offer 30 days paid in December, you will have 12 days vacation in the first year, and you will earn 100% of holiday bonus.
•Grocery tickets - We offer you a monthly amount of 5% (subject to the legal cap) in food vouchers, which can be used in markets, pharmacies and more.
• 5% Saving Funds (fondo de ahorro).
• Private Health Insurance (SGMM).
• Unlimited Ebooks.
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Research shows candidates from neurodiverse and underrepresented backgrounds often only apply for roles if they meet all the criteria. We like to make our hiring decisions based on lived experience, so if you’re keen to apply and need reasonable adjustments please let us know.
We appreciate the time you’ve taken to apply to Envato and we’re committed to responding to every applicant.
