Job description
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CPT-9542 Accounts Payable Specialist
REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Junior Level
MIN. HOURS/WEEK: 40 hours
SHIFT TIME ZONE: EST
SHIFT HOURS: 8 AM- 5 PM
SHIFT DAYS: Monday to Friday
REPORTING TO/POC: To Be Determined
Number of VAs: 1
GENDER PREFERENCE: N/A
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A
The Accounts Payable Specialist, under the supervision of the Accounts Payable Manager, is responsible for ensuring all accounts payable duties are accurately and efficiently completed. This role supports the Accounts Payable Manager by processing payments, managing vendor accounts, and maintaining compliance with accounting standards and company policies.
Key Responsibilities:
- Process and review weekly payment runs, ensuring invoices entered by AP Specialists are accurate.
- Research, analyze, and resolve complex accounts payable and vendor-related issues from both internal and external inquiries.
- Audit vendor bills for accuracy and dispute any erroneous charges as necessary.
- Manage vendor records, including creating and updating information in the accounting system according to company policy, collecting W9s, and managing Certificates of Insurance.
- Assist with vendor 1099 issuance.
- Support monthly sales and use tax reporting and filing.
- Serve as backup for AP functions when needed.
- Collaborate with other accounting team members to support departmental goals.
- Maintain a thorough understanding of accounting concepts, practices, and procedures.
- Perform other duties as assigned by the Manager.
Qualifications:
- Associate’s degree in Accounting, Finance, or a related field required; Bachelor’s degree preferred.
- Minimum of 5 years of accounts payable experience.
- Professional demeanor and commitment to confidentiality.
- Prior experience in a medical business office, medical records, accounts receivable, billing, or AP preferred.
- Knowledge of general accounting principles, regulatory standards, and compliance requirements.
- Proficiency in MS Office (Word, Excel) and integrated database systems (Meditech preferred).
- Working knowledge of Sage Intacct preferred.
- Strong attention to detail, accuracy, and deadline management skills.
- Excellent interpersonal, verbal, and written communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Demonstrated problem-solving skills and adaptability to changing priorities.
- Commitment to fostering a positive, respectful, and inclusive workplace.
APPLICATION SOFTWARE KNOWLEDGE/REQUIRED: Meditech. The organization will provide the VPN and access to the necessary software.
CLIENT INDUSTRY: TBD
Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.
What we offer:
- Competitive rates
- Weekly payments
- Annual rate increase (based on performance)
- Paid time off
- Paid holidays
- Various open roles are available
- Free training and upskilling
- Constant support and guidance from managers and mentors
- Clear schedules and guidelines
- A vibrant community always ready to support you
- And more!
