Job description
Virtual Assistant – Commercial Real Estate Operations & Marketing
Full-Time | Remote | Eastern Time Hours
About the Role
Pavago’s client is an active and growing commercial real estate investment company seeking a highly organised, resourceful, and tech-savvy Virtual Assistant. You will support various aspects of our business, including operations, marketing, investor relations, and deal sourcing.
This position is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats. Experience in real estate, CRM systems, and digital marketing is a strong advantage.
Key Responsibilities
Deal Sourcing & Analysis
- Search for on-market commercial real estate deals and input them into the CRM with key information:
- Deal type, tenant type, lease type, lease term remaining, price, cap rate, CapEx, location, building size, contact information, and property link
- Notify the owner when promising opportunities arise
- Conduct initial property and market research, including demographics, crime stats, rent comps, and population trends
- Use tools such as CAPS ACS for data gathering
- Research tenant companies and markets, summarizing findings
- Prepare Letters of Intent (LOIs)
- Call local property managers for multifamily deals to gather rent insights, area feedback, and management quotes
CRM & File Management
- Maintain and update investor CRM systems
- Organize deal files and due diligence documentation in Google Drive
- Track the status of active and completed deals, updating records regularly
Marketing & Branding Support
- Draft and schedule social media content (Facebook, LinkedIn, Google My Business)
- Assist with monthly newsletters and email drip campaigns
- Prepare pitch decks and webinar presentations
- Manage and update bios, company websites, and LinkedIn profiles
- Post updates in relevant Facebook groups
- Draft and manage email campaigns to brokers
- Coordinate direct mail campaigns
Special Projects
- Research and summarise AI tools that can enhance operational efficiency
- Provide general administrative and marketing support as needed
Requirements
- Strong written and verbal communication skills in English
- Proficiency with Google Workspace (Docs, Sheets, Drive)
- Experience using CRM systems (HubSpot, Salesforce, or real estate-specific CRMs)
- High attention to detail and strong organizational abilities
- Self-motivated with the ability to work independently
- Availability to work full-time during Eastern Time (US) business hours
- Familiarity with commercial real estate is a major plus
What Makes You a Perfect Fit
- You’re proactive, analytical, and able to juggle multiple responsibilities with minimal oversight
- You bring a mix of operational excellence, marketing know-how, and tech fluency
- You’re excited to work in a growing company and play a key role in helping it scale
- You have prior experience supporting real estate professionals or investment firms
- You have working knowledge of tools such as Canva or PowerPoint, Mailchimp or ActiveCampaign, Zoom, Slack, and AI writing assistants like GPT
Interview Process
- Application Submission
- DISC Assessment
- Zoom Interview with Pavago’s Team
- Final Zoom Interview with the US Company
- Offer Letter & Onboarding
Apply Now
If you’re excited about this opportunity and meet the requirements, we’d love to hear from you. Apply now to join a results-driven, fast-paced real estate team.
