Job description
About Rescale
Rescale is a leading enterprise software company in cloud computing, modeling & simulation, and applied AI that is transforming how businesses innovate and develop products. As a late-stage startup, we are scaling rapidly, expanding our market presence, and enhancing our product offerings to serve global enterprises. We are looking for a strategic, high-impact Chief of Staff to partner directly with our Founder & CEO to drive efficiency, alignment, and execution across the company.
Role Overview
As the Chief of Staff, you will serve as a force multiplier for the CEO, ensuring seamless execution of strategic initiatives, optimizing cross-functional collaboration, and driving operational excellence. You will act as an extension of the CEO, helping to prioritize, execute, and communicate key business objectives internally and externally. This role is ideal for someone who thrives in fast-paced, high-growth environments and has a deep understanding of enterprise software and scaling SaaS businesses.
Attributes
High integrity – Trusted confidant, able to handle sensitive information with absolute discretion.
Executive presence – Comfortable engaging with high-status individuals, including board members, investors, and Fortune 500 executives.
Personable and kind – Builds strong relationships across all levels of the organization.
Intrinsic motivation – Operates with urgency and ownership, seeking to drive impact without needing external validation.
Resilient and adaptable – Willing to work long hours when required and pivot quickly based on company needs.
No task too small – Willing to do everything from high-stakes strategic work to administrative tasks if needed.
Tech-savvy and process-oriented – Capable of leveraging automation and productivity tools to drive efficiency.
Humble and accountable – Embraces feedback, takes responsibility, and continuously seeks growth.
Key Responsibilities
Strategic & Operational Leadership
Act as a trusted advisor and thought partner to the CEO, providing leverage across strategic priorities.
Lead and execute special projects that drive company growth, efficiency, and scalability.
Partner with the executive team to ensure alignment on strategic initiatives, board-level priorities, and investor communications.
Prepare and refine presentations, analyses, and reports for board meetings, investor updates, and executive offsites.
Internal Operations
Run the weekly executive staff meeting, ensuring an effective agenda, tracking action items, and driving accountability.
Support CEO’s engagement in functional meetings, ensuring the right level of participation and visibility.
Manage the operational cadence of the CEO and executive team, including strategic planning cycles.
Maximize productivity through efficient scheduling and communications (meeting pre-reads, structured agendas, etc.).
Automation & Efficiency
Leverage the latest automation tools (e.g., Zapier, AI-driven workflows) to improve productivity.
Develop scalable systems for contacts management, investor tracking, and internal communications.
Support the automation of expenses and reporting, minimizing manual administrative work.
Administrative Support
Track meetings, take notes, and follow up on action items to ensure seamless execution.
Handle manual tasks when necessary, including checking and transcribing business cards if automation is not feasible.
Manage CEO expenses, ensuring proper documentation and compliance.
Execution & Cross-Functional Alignment
Drive CEO-level priorities, ensuring initiatives are moving forward with accountability.
Coordinate with Finance, Product, Engineering, Sales, Marketing, and Customer Success teams to streamline decision-making and execution.
Own weekly / monthly / quarterly business reviews and annual strategic planning processes, tracking KPIs and ensuring leadership alignment.
Act as a liaison between the CEO and other stakeholders to ensure clear communication and priority setting.
Organizational Effectiveness & Communication
Improve internal communication cadence, ensuring clarity and transparency across teams.
Optimize CEO time and focus, managing information flow and preparing briefings for key meetings.
Support company culture by organizing leadership forums, all-hands meetings, and other executive-level events.
Investor & Board Relations
Support CEO in managing relationships with investors, board members, customers, and strategic partners.
Prepare board decks, financial reports, and investor communication materials.
Lead due diligence processes for fundraising and M&A activities as needed.
Investor Relations
Respond to inbound investor inquiries and ensure a streamlined communication process.
Engage with investors to support strategic requests, providing relevant materials and data.
Organize and execute in-person investor events, such as Rescale Investor Day.
Support data collection and review of quarterly investor letters to ensure key metrics are effectively communicated.
Board Management
Operationally manage board meetings, ensuring smooth execution, logistics, and alignment.
Prepare and refine board decks, ensuring accuracy and strategic storytelling.
Coordinate with Legal on administrative needs such as signatures and approvals.
Run working groups and board committees, ensuring alignment and execution on strategic priorities.
Directly liaise with investors on board meeting arrangements and follow-ups.
Market Analysis & Analyst Relations
Support research and engagement with industry analysts to enhance the company’s thought leadership positioning.
Prepare competitive intelligence reports and landscape analyses for the CEO and executive team.
What You Bring
Experience & Skills
4+ years of experience in consulting, investment banking, venture capital, private equity, enterprise software, or operating roles in high-growth SaaS companies.
Strong understanding of computing, enterprise software, SaaS business models, and late-stage company scaling dynamics.
Proven track record of strategic execution, problem-solving, and cross-functional leadership.
Excellent executive communication, analytical, and project management skills.
Ability to thrive in fast-paced, ambiguous environments, with a hands-on, get-things-done attitude.
Preferred Qualifications
MBA or equivalent experience in strategy, finance, or operations.
Experience as a Founder of a B2B SaaS company is a plus
Experience supporting C-level executives in a high-growth, VC/PE-backed environment.
Familiarity with enterprise sales cycles, GTM strategy, and customer success operations.
Core Competencies & Behavioral Traits
Organization & Prioritization – Ability to balance multiple workstreams effectively.
Proactive Planning – Anticipating needs and preparing accordingly (e.g., planning for a CEO travel day).
Trustworthiness & Confidentiality – A discreet operator who can handle sensitive business matters.
Adaptability & Resilience – Ability to pivot quickly based on shifting priorities.
Intrinsic Motivation & Initiative – A self-starter who takes ownership of projects without needing external validation.
Growth Mindset & Coachability – Open to feedback, seeks continuous learning, and embraces challenges.
Humility & Accountability – Willing to own mistakes and take responsibility for outcomes.
Operational Execution Skills
Scraping & Automation Tools – Comfortable using tools like Zapier, AI-based automations, and data scraping software.
Presentation Development – Strong skills in creating executive-level decks and visual storytelling.
Thought Leadership & Content Strategy – Ability to support CEO’s thought leadership content development and publishing in various formats.
Data & Metric Analysis – Ability to synthesize key insights from financial and operational data.
Why Join Us?
Opportunity to work directly with a high-caliber Founder & CEO in a pivotal leadership role.
Be part of a high-growth, late-stage enterprise software company scaling towards an IPO or strategic exit.
Competitive compensation, including equity, performance bonuses, and executive benefits.
Work with top-tier investors, board members, and a world-class leadership team.
