Job description
This is a great opportunity for an experienced Construction Project Coordinator to join a fast-paced Canadian construction company made up of fun and intelligent people working together in a progressive workplace.
Company Profile:
Our client is a fast-paced Canadian construction company made up of fun and intelligent people working together in a progressive workplace. They are a design-build general contractor who specializes in both heavy and light industrial building construction in Canada.
Their vision for the company is Building Happiness. This is something they strive to do in every interaction they have with their employees, their customers, their suppliers, and their community. They believe in working hard, but also in laughing togethering and maintaining a healthy balance in their lives and with their families.
Overall purpose and responsibilities of the role:
The role involves managing simultaneous projects, coordinating tasks between local and offshore teams, and working closely with the Project Manager. Key responsibilities include hosting weekly client meetings for status updates and quality reports, managing subcontractor contracts and RFIs, supervising engineers, and maintaining project dashboards. The role requires regular collaboration with the project manager, operations team, and subcontractors, as well as organizing critical internal meetings. Additionally, it involves fostering team engagement through weekly social hours and holding one-on-one updates with the direct supervisor to ensure smooth project delivery.
Duties and Responsibilities:
We are seeking a full-time, remote working candidate for a long-term career opportunity who will work in our Pacific Time Zone (PT). The ideal candidate will be positive, fun-loving, self-motivated, flexible, detailed oriented, and experienced in construction. He/she will need to have access to their own workspace with a high-quality internet connection for taking professional video calls and making phone calls during work hours.
Assist with construction projects, including liaison with Owners, Consulting Engineers and Subcontractors.
Monitor cost accruals and reviews with the Project Manager on a regular basis.
Support with the preparation and execution of overall work plan and schedule.
Review and monitor actual construction vs. schedule. Identify critical path and stay ahead of manpower and material deliveries.
Control drawings, drawing records and revisions.
Control site instructions, RFI’s and Change Orders.
Review and process shop drawings.
Coordination of material and equipment needs.
Prepare cost estimates for change orders and change notices.
Assist with maintain QA/QC documentation and records of all testing and inspections.
Provide document turnover to client at completion of the project.
Assist with maintenance of project files and preparation of reports.
Participate in on-site safety meetings and be a leader for safety to ensure everyone goes home healthy.
Foster and maintain positive relations and communication with clients, architects and subcontractors.
Estimate new project scopes where necessary.
Plan, quote and track change orders for any work outside of the contracted scope.
Maintain an ongoing Vendor Matrix & Lessons Learned log for each active project.
Develop and maintain project schedules when necessary.
Organize and maintain all project documents according to established company process.
Maintain active site presence when necessary.
Report to Senior Project Manager or Project Director on larger projects involving multiple PMs.
Mentor upcoming employees: Project Coordinators, etc.
Protect the company’s interests both legally and financially with suppliers, subcontractors, and clients. Ensure that projects are completed, and the company is paid without the need for the involvement of legal counsel.
Degree in Engineering, Construction, Quantity Surveying or a related technical field from an accredited institution.
Minimum of 5 years’ experience in Project Coordination or Project Management on large steel or concrete building projects.
PMP designation or other project management related course completed is advantageous.
Must have experience with the following software: Outlook, Word, Excel, Planner, MS Project and Teams.
Clean and clear English and effective communication (via phone, video calling and email) is critical to interact with local Canadian teammates, clients and suppliers.
Ability to prioritize and manage multiple projects and deadlines and enjoy working in a fast-paced environment. Stays calm and rational under pressure.
Strong knowledge and understanding of various types of construction contracts (eg: lump sum, time & materials, cost plus). Ability to read and understand contract language and apply/enforce the terms of the contract as they relate to clients, suppliers, and/or subcontractors.
Understanding of project QC requirements including the development and implementation of ITP’s, inspections, etc.
Strong knowledge of current construction types and costs (what is considered a good price for specified building components and scopes of work) and different construction contracts.
Excellent communication skills, both verbal and written
Technically savvy and up to date with most current software, industry practices, etc. Ability to learn how to use new software quickly and efficiently.
Likes to problem solve and sees challenges as exciting.
Willingness to learn new things. Values ongoing personal and professional development.
Ability to maintain highest levels of honesty, integrity, and ethics in difficult situations.
Organized, efficient, and detail oriented.
Ability to problem solve independently, can stay calm and rational under pressure and values constructive feedback.
Team player who is up for a challenge, curious to learn, and will have fun while doing it.
Demonstrated employment stability.
Job type: Permanent
Emp type: Direct hire; Full-time
Schedule: Monday to Friday, 11:00 PM to 8:00 AM Philippine time
Location: Work from home / Remote work
Industry: Construction – Structural Steel
Expertise: Project Management, Project Coordination, Construction, Large Steel or Concrete Building Projects
