Job description
ABOUT THIS POSITION:
As an Executive Assistant at BAD Marketing, you will play a vital role in supporting our CEO and executive team, ensuring smooth operations and helping the company achieve its goals. You will act as the CEO’s primary point of contact, handling both professional and personal logistics, while also managing executive team communications, scheduling, and other key administrative functions.
In addition to business-related responsibilities, the Executive Assistant may also handle personal errands and responsibilities that help support the CEO in their day-to-day life.
RESPONSIBILITIES:
- Provide direct support to the CEO, ensuring the company’s goals and operations run efficiently.
- Manage communication between upper management and employees, acting as a liaison with internal and external executives.
- Plan, coordinate, and manage the CEO’s professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, presentations, and logistics.
- Oversee senior executives’ travel arrangements including hotel bookings, transportation, and meal coordination.
- Perform administrative tasks such as dictation, spreadsheet creation, occasional customer support, and maintaining the filing system and contact database.
- Maintain strict confidentiality and exercise discretion in dealing with all business matters.
- Organize team communications and plan internal and external events, including offsite meetings.
Personal Responsibilities:
- Handle personal errands such as picking up or dropping off dry cleaning, meals, returning packages, etc.
- Schedule personal appointments for the CEO and their family.
- Run personal or family-related errands as needed.
- Coordinate with accountants or financial advisors on personal financial matters.
- Plan and organize personal trips or vacations for the CEO and their family.
QUALIFICATIONS:
- 1+ years of experience in an administrative role, preferably reporting directly to a CEO.
- Excellent written and verbal communication skills.
- Strong time-management skills with the ability to handle and coordinate multiple projects.
- Proficiency in Google Calendar, Gmail, Google Docs, and other productivity tools, with the ability to learn new software and systems quickly.
- Reliable, trustworthy, and detail-oriented.
- A flexible team player who is adaptable and enjoys taking on challenges.
This job isn’t for you if:
- You aren’t a strong communicator or leader.
- You dislike constructive criticism.
- You aren’t a team player.
- You don’t align with our core values.
- You aren’t detail-oriented or tend to procrastinate.
- You lack passion for contributing to company growth.
COMPENSATION: $65,000 - $90,000
BENEFITS:
- Comprehensive health, dental, and vision insurance plans (US Residents Only).
- Unlimited PTO.
- Paid US Holidays.
- Opportunities for professional development and advancement within the organization.
- A collaborative and innovative work environment focused on creativity and results.
ADDITIONAL:
- Hours: 9:00 AM - 6:00 PM EST
- Remote
- W2 (US Residents Only)
OUR CORE VALUES:
- BE BAD
- PLAY TO WIN
- EXTREME OWNERSHIP
- SOLUTIONS NOT PROBLEMS
- BEST IDEA WINS
- ALWAYS BE GROWING
- NOBODY IS BIGGER THAN THE TEAM
This role will be ideal for someone who is organized, proactive, and passionate about helping a company grow through excellent leadership and efficient support. If this sounds like you, we’d love to hear from you!
