Job description
Role: Executive Assistant (Spanish-Bilingual)
Work Arrangement: Fully Remote
Job Type: Independent Contractor, Full-time
Work Schedule: Monday–Friday, with at least 8:00 - 5:00 PM Mountain Time, with flexibility for urgent items
Location: Remote, open to candidates in LATAM
About Pearl Talent:
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we’re building for: Watch here
Why Work With Us?
We’re not just another recruiting firm - we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.
About the Company:
Our partner is a leader in sustainable agriculture, offering an extensive portfolio of microbial and mycorrhizal products designed to reduce chemical inputs while increasing plant yield, vigor, and cost-efficiency for farmers. They pride themselves on custom formulations and hands-on customer service, meeting the evolving needs of modern growers. With a mission to enhance global agriculture through biology, our partner operates at the intersection of ag-tech innovation and regenerative farming.
Their culture is fast-paced, entrepreneurial, and impact-driven, led by a hands-on CEO who manages multiple ventures and requires sharp, reliable operational support to scale effectively.
Role Overview:
Our partner needs an Executive Assistant to support the CEO across two fast-growing businesses. This role will serve as a central pillar in organizing operations, managing calendars and communications, assisting with research and M&A support, and enabling the CEO to function at maximum efficiency.
Core Responsibilities
- Executive Support: Manage the CEO’s schedule, inbox, meetings, and task list with precision.
- Operational Efficiency: Maintain SOPs, coordinate team logistics, and support operational organization across both companies.
- Communication Management: Draft emails to clients, prospects, and internal stakeholders. Keep relationships warm and updates flowing.
- Research & Reporting: Conduct industry research, product deep-dives, competitive analysis, and prepare summary briefs.
- M&A & Special Projects: Assist in light due diligence, document prep, and communications related to acquisition targets.
- Tool Ownership: Manage QuickBooks (if applicable), Microsoft Office, AI tools (ChatGPT, Perplexity, etc.), and eComm platforms (Amazon, Shopify).
Candidate Preferences & Requirements:
Language & Culture Fit:
- Fluent in English with a neutral accent—must be easy to understand in fast-paced business conversations.
- LATAM preferred, given cultural fluency and timezone alignment.
- Spanish is a plus, especially for occasional translations and informal communication
Required Skills / Experience:
- 5+ years experience supporting C-level executives in high-growth or multi-entity environments.
- Strong command of Microsoft Office, QuickBooks, Shopify, Amazon Seller Central, and AI tools.
- Deep organizational skills—ability to handle multiple priorities, overlapping deadlines, and cross-functional stakeholders.
- Excellent writing and communication skills— must be able to ghostwrite professional emails and communicate with both internal staff and external clients.
- Research-savvy—comfortable synthesizing information from multiple sources and turning it into clear action items.
- Familiarity with M&A, legal document prep, or investor relations is a major bonus.
Tools & Communication Channels Used by the Team:
Google Workspace (Docs, Sheets, Calendar, Gmail)
Microsoft Office Suite (especially Excel and Outlook)
QuickBooks (strongly preferred)
Amazon Seller Central / Shopify (nice-to-haves)
Pipedrive, Notion and other CRM software
ChatGPT / Perplexity / Claude (for drafting, research, SOP writing)
Zoom / WhatsApp / OpenPhone
Remote Work: Fully remote - work from anywhere
Generous PTO: 10 days PTO per year, plus public holidays and sick leave
Direct Mentorship: Grow through guidance from international industry experts
Learning & Development: Ongoing access to resources for professional growth
Global Networking: Work and connect with professionals around the world
Work-Life Balance: Balanced schedules that support a healthy work-life balance
