Job description
**MUST RESIDE IN THE ATLANTA, GA AREA**
Work at Home Opportunity
Executive Assistant to the VP of Accounting Services - Full-time
BELAY is a growing and vibrant, Atlanta, GA-based company that offers virtual staffing solutions in the areas of Virtual Assistants, Marketing Assistants, and Accounting Specialists. We are a fast-paced team of high performers that work extremely hard, but also know how to have a great time. Culture is a top priority and our values are lived out daily.
Who is BELAY? Click here and enjoy!
Below are the position requirements.
Job purpose
The focus of this role is to provide executive-level, proactive support to enable the Vice President of Accounting Services to focus on what only they can do for the business.
As a member of the BELAY Corporate Team, you are expected to participate in phone calls and meetings (virtual and onsite) while serving as an example of the company’s mission: BELAY exists to glorify God by providing solutions that equip our clients with the confidence to climb higher.
Duties and responsibilities
Represent BELAY in a positive and professional manner
- Exemplify our Core Values, Mission Statement, Vision, and Conflict Norms to live out BELAY’s culture each day.
- Be a good steward of our Vision: “Our vision is to help you achieve your vision”.
- Collaborate with and help teammates while maintaining a positive and professional attitude, fostering teamwork.
- Serve as the eyes and ears for the VP of Accounting Services and escalate issues as appropriate.
Executive Support
- Manage complex calendaring and appointment setting, prioritizing time for strategic work while aligning with the VP’s preferences and commitments.
- Coordinate all meeting logistics, including scheduling, agendas, time zones, contact details, preparation time, and confirmations.
- Provide full travel coordination, including transportation, lodging, dining, and use of preferred reward programs, with detailed confirmations and reminders.
- Oversee the VP’s email inbox, draft internal and external communications, and ensure discretion and confidentiality in all correspondence.
- File weekly expense reports, track reimbursements, and maintain accurate reporting dashboards.
- Support communication and reporting across BELAY Financial, BELAY Solutions, and related companies.
- Assist with the preparation of presentations, reports, research, and professional or personal development opportunities.
- Plan and execute internal team meetings and events, including meeting minutes, action item tracking, and quarterly Operations Guide audits.
- Coordinate team and client gifting, handwritten notes, and other personal touches on behalf of the VP.
- Provide ad hoc support to the VP and her direct reports, including delegated tasks and special projects.
- Participate in growth-related initiatives and ensure smooth integration of projects and processes.
Qualifications
The ideal candidate for this role must be flexible, poised, professional, detail-oriented, proactive, and confident in their decision-making and problem-solving skills. Candidates need to not only be comfortable with technology but also fully embrace it as the platform on which we run our company. The assistant needs to have excellent written and verbal communication skills and regular business hours availability. Experience with Salesforce is recommended.
- BA/BS degree or equivalent work experience.
- Must be a driven self-starter, a positive thinker, loyal, and trustworthy.
- Attributes of flexibility, creativity, self-discipline, strong organizational skills, and action orientation are essential for this role.
- Strong verbal and written communication skills.
- Team player who is willing and able to “roll up the shirt sleeves” to get a project done when needed.
- A high degree of autonomy with the capability of working remotely.
Working conditions
BELAY Corporate, as a virtual company, offers you the ability to work from home full-time. As such, a dedicated and secure workspace, free of distractions, is required. Our standard business hours are Monday-Friday. Some roles will require travel.
This role is a full-time, exempt, W-2 role with our company. BELAY is a top-notch, vibrant company with an award-winning culture. Expect to have some fun while being highly engaged in your work. Expect to be a valued team player in a thriving, growing organization.
Physical requirements
This position does not have any physical requirements at this time.
Salary Requirements
$52,000 - $55,000
DISCLAIMER: We’ve recently seen job postings claiming to be from BELAY that aren’t affiliated with our company. Please be sure to only apply to our positions on https://belaysolutions.com/jobs/ and only reply to emails ending in @belaysolutions.com.
