Job description
**MUST RESIDE IN THE ATLANTA, GA AREA**
Work at Home Opportunity
Team Administrator - Full-time
BELAY is a growing and vibrant, Atlanta, GA-based company that offers virtual staffing solutions in the areas of Virtual Assistants, Marketing Assistants, and Accounting Specialists. We are a fast-paced team of high performers that work extremely hard, but also know how to have a great time. Culture is a top priority and our values are lived out daily.
Who is BELAY? Click here and enjoy!
Below are the position requirements.
Job purpose
The Talent Team Administrator provides administrative and operational support to the Director of Talent and the Talent department, ensuring seamless coordination across projects, communications, events, and scheduling. This role works closely with leadership to support both department-wide initiatives and day-to-day administrative needs, contributing to the overall efficiency and success of the team.
As a member of the BELAY Corporate Team, you are expected to participate in phone calls and meetings (virtual and onsite) while serving as an example of the company’s mission: BELAY exists to glorify God by providing solutions that equip our clients with the confidence to climb higher.
Duties and responsibilities
Represent BELAY in a positive and professional manner
- Exemplify our Core Values and Mission Statement to live out BELAY’s culture each day.
- Be a good steward of our Vision: “Our vision is to help you achieve your vision.”
- Collaborate with and help teammates while maintaining a positive and professional attitude, fostering teamwork.
Director Support
- Monitor and manage the Director’s email inbox; draft and send internal and external communications while maintaining confidentiality.
- Manage the Director’s calendar, prioritizing appointments with consideration for strategic business needs and availability.
- Coordinate all meeting logistics, including time zones, locations, contact details, agendas, and follow-up.
- Ensure the Director has appropriate preparation time for and between meetings and events.
- Create and format presentation materials, including assistance with board meeting slide decks.
- Assist in department budget tracking, reimbursements, and expense filing weekly.
- Coordinate travel as needed.
- Perform ad-hoc professional or personal tasks or projects as needed.
- Provide ad hoc administrative support to the director’s direct reports as needed.
- Anticipate the needs of the director and conserve their time by proactively assisting with task management, research, professional & personal development opportunities, meeting preparations, presentations, etc.
Department/Team Support
- Assist with process improvement efforts by identifying and recommending operational and communication efficiencies.
- Assist with the tracking and completion of key department initiatives
- Manage Talent department inbox and own correspondence to all inquiries, including but not limited to forwarded messages (voicemail or email) to BELAY Info, and/or other departments with general questions about the application, interview process, placement process, or other frequently asked questions on behalf of the Talent team.
- Assist with communication and correspondence with applicants and contractors through the applicant tracking system or ticket support system as needed.
- Prepare and distribute team meeting agendas; document meeting minutes and follow up on action items.
- Track and submit monthly payouts for contractor upsells and new hire referrals
- Assist with recognition and gifting for contractors and talent department team members
- Manage and respond to reviews as needed on Glassdoor/Indeed Pages
- Assist with candidate background checks as needed
- Plan & run logistics for in-person team meetings 1-2x per year
- Assist with general data entry and department reporting
Contractor Community Management & Support
- Assist with support and engagement within the LinkedIn Contractor connection page.
- Assisting with coordination and light content creation for community posts, resources, webinars, or events as needed.
Qualifications
- BA/BS degree or equivalent work experience.
- 2+ years of administrative support experience
- Tech-savvy, proactive, and highly organized with strong problem-solving skills.
- Excellent written and verbal communication skills.
- Professional, detail-oriented, and confident in making decisions independently.
- Positive, collaborative team player with a strong work ethic.
- Comfortable working remotely with a high degree of autonomy.
- Available during regular business hours, Monday through Friday.
- Experience in managing online communities and leveraging LinkedIn for strategic networking/brand promotion is a plus.
Working conditions
BELAY Corporate, as a virtual company, offers you the ability to work from home full-time. As such, a dedicated and secure workspace, free of distractions is required. Our standard business hours are Monday-Friday. Some roles will require travel.
This role is a full-time, non-exempt, W-2 role with our company. BELAY is a top-notch, vibrant company with an award-winning culture. Expect to have some fun while being highly engaged in your work. Expect to be a valued team player in a thriving, growing organization.
Physical requirements
This position does not have any physical requirements at this time.
Salary requirements
$50,000 - $52,000
DISCLAIMER: We’ve recently seen job postings claiming to be from BELAY that aren’t affiliated with our company. Please be sure to only apply to our positions on https://belaysolutions.com/jobs/ and only reply to emails ending in @belaysolutions.com.
