Job description
PROJECT MANAGER & EXECUTIVE ASSISTANT www.bhproperties.com
COMPANY
BH Properties is a privately held commercial real estate investment firm focused on value-addacquisitions in office, industrial, retail, and multi-family properties throughout the Western United States, along with investments in distressed debt and ground leases. The Company is vertically integrated, with offices in Los Angeles, San Francisco, Seattle, Riverside, Phoenix, Dallas, and Houston, and is able to acquire and close transactions without the need for lengthy due diligence periods. Our 30-year track-record and balance sheet allow us to move quickly and creatively, structuring acquisitions to satisfy seller needs in a highly competitive market. Today, the Company owns and operates approximately 10M square feet across 18 states.
LOCATION AND WORK HOURS
The Virtual Project Manager & Executive Assistant (Real Estate) will report to the Founder. This position will work remotely from the Philippines during standard US Pacific Time business hours.
ROLE
We’re looking for a sharp, reliable, and proactive Virtual Project Manager & Executive Assistant to help manage and streamline operations for a fast-paced real estate investment company based in Los Angeles. You’ll work directly with the founder and take ownership of tasks across project coordination, vendor follow-ups, tenant logistics, document tracking, and general admin.
This is a remote role, but you’ll act as the right hand to the principal — keeping projects moving, deadlines tracked, and communication clear.
RESPONSIBILITIES
Project Management
- Track timelines and milestones for renovations, inspections, and city compliance.
- Coordinate with vendors, contractors, and utility companies to obtain bids and track progress.
- Maintain organized records of inspections, permits, violations, and budgets.
- Assist with tenant relocation documentation and compliance steps.
- Create weekly update reports and dashboards to show the status of each property.
Property-Specific Execution Plans
- For every new property acquisition, you’ll help create and manage a custom game plan.
- Based on the principal’s direction, you’ll break down action items, assign tasks (internally or externally), and track their completion.
- You’ll be expected to:
- Follow up consistently with vendors, contractors, and city reps.
- Ensure all bids are received, organized, and compared.
- Coordinate management presentations and progress updates.
- Report weekly to confirm each delegated item is being executed properly.
Executive & Admin Support
- Manage inboxes and calendars (schedule meetings, follow-ups, reminders).
- Draft polished emails, simple letters, and agreements based on templates.
- Organize and maintain shared folders (Google Drive, Dropbox, etc.).
- Assist with tracking expenses, rent rolls, leases, and key property data.
- Handle general admin tasks and keep to-do lists and priorities up to date.
REQUIREMENTS
- Fluent English (written and spoken); must sound and write professionally.
- Proactive and accountable — someone who takes initiative and follows through.
- Excellent organizational and communication skills.
- Strong skills in Google Workspace (Docs, Sheets, Gmail, Calendar).
- Familiarity with real estate, property management, or construction coordination is a plus.
- Comfortable managing multiple projects at once and reporting directly to the founder.
IDEAL CANDIDATE
- You’re a self-starter who thrives in fast-paced environments.
- You like turning chaos into clear checklists and completed projects.
- You’re great at following up, nudging others, and keeping things moving forward.
- You see yourself as a long-term partner and problem-solver, not just a task-taker.
CONSULTING FEE
We offer a generous consulting fee & benefits package, along with the opportunity for development and stability within a well-capitalized, entrepreneurial, and growing real estate investment group.
