Job description
Keller Executive Search is seeking a highly organised and detail-oriented Executive Project Coordinator to join our dynamic team. In this pivotal role, you will support our executive search operations by coordinating complex projects, managing stakeholder communications, and ensuring seamless delivery of our executive recruitment services. This fully remote position offers the opportunity to work with senior-level clients and candidates whilst contributing to high-impact executive placements across various industries.
Responsibilities:
Coordinate and manage multiple executive search projects simultaneously from initiation through completion
Maintain detailed project timelines, milestones, and deliverables to ensure on-time completion of search assignments
Facilitate communication between consultants, clients, and candidates throughout the executive search process
Prepare comprehensive project documentation, reports, and presentations for internal teams and clients
Schedule and coordinate interviews, assessment sessions, and client meetings across multiple time zones
Monitor project budgets and resource allocation to ensure profitability and efficiency
Maintain accurate candidate and client databases, ensuring data integrity and confidentiality
Support business development activities by preparing proposals and pitch materials
Coordinate due diligence processes and reference checking procedures
Assist with contract management and onboarding processes for successful placements
Provide administrative support to senior consultants and managing directors as required
Ensure compliance with industry regulations and company policies throughout all project activities
Bachelor’s degree in Business Administration, Project Management, Human Resources, or related field
Minimum 3-5 years of project coordination or project management experience, preferably in professional services
Demonstrated experience in stakeholder management and client-facing roles
Exceptional organisational and time management skills with ability to prioritise competing demands
Strong written and verbal communication skills in English
Advanced proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
Experience with CRM systems and project management software
High level of discretion and ability to handle confidential information
Strong attention to detail and commitment to quality delivery
Preferred:
- Previous experience in executive search, recruitment, or talent acquisition
- Project Management certification (PMP, PRINCE2, or similar)
- Experience working in a remote environment
- Knowledge of employment legislation and best practices
- Additional language skills advantageous
Skills & Competencies:
- Communication Excellence: Superior written and verbal communication capabilities, particularly for managing inquiries
- Organizational Mastery: Competence in task prioritization, effective time management, and maintaining precise attention to detail
- Technology Proficiency: Enthusiasm for embracing new technologies and enhancing operational processes
- Strategic Problem-Solving: Innovative thinking with the capability to proactively recognize challenges and develop effective solutions
Compensation and Benefits:
- Health insurance
- All South African public holidays.
- Paid Annual Leave
- Paid Sick Leave
- Significant opportunities for professional growth, skill development, and career advancement
- Supportive, inclusive, and diverse work environment that values collaboration and innovation
- The chance to make a meaningful impact by connecting top talent with life-changing opportunities
