Job description
Our client is _Australia’s Leading Commercial Kitchen Exhaust and Specialist Cleaning Company_ with more than 30 years of experience servicing the hospitality industry and corporate business. They provide premium services of kitchen filter exchange, canopy rangehood exhaust system cleaning, and air conditioning filter maintenance.
They are now looking to hire a Finance Assistant (Accounts Payable) to provide administrative support to the Finance Team.
Job Responsibilities:
Accounts Payable
- Receive, review, verify, and process supplier invoices.
- Code invoices accurately and follow up for approvals.
- Match invoices with purchase orders and ensure proper processing.
- Organize supplier payments in line with cash flow.
- Handle supplier onboarding and credit applications.
- Manage supplier inquiries and maintain strong relationships.
- Assist with month-end closing and generate AP reports.
- Ensure compliance with financial policies and identify process improvements.
Accounts Receivable Support (if required)
- Allocate daily customer receipts and manage account adjustments.
- Contact overdue customers and assist in debt recovery processes.
- Maintain customer records and support refund processing.
Phone & Email Management
- Handle inbound/outbound calls related to AP inquiries and supplier issues.
- Transfer customer calls to relevant operations teams as necessary.
- Manage the finance email inbox, ensuring prompt and accurate responses.
Reporting & General Admin
Provide ad hoc finance reports and support special projects.
Uphold company policies and contribute to a smooth finance workflow.
Minimum of 2 years of experience in accounts payable or a similar finance admin role.
Associate’s or Bachelor’s degree in accounting, finance, or a related field preferred.
Strong attention to detail, accuracy, and time management.
Excellent verbal and written English communication skills.
Ability to handle high volumes of transactions in a fast-paced setting.
Proficient in Microsoft Office (basic) and financial systems (e.g., Xero, Simpro).
Comfortable handling phone duties and liaising with suppliers and customers.
A proactive, organised, and team-oriented approach.
Permanent work-from-home set-up
Dayshift (Australian business hours)
Full-time job
HMO
Annual leave
Christmas Bonus equivalent to 1 month’s wage (pro-rata)
