Job description
Company Description
DMC is the leading player in Turkish music industry and a strong firepower on Youtube provided by its channel Netd.
Believe’s mission is to develop local artists and labels in the digital ecosystem by providing them the solutions they need to grow their audience at each stage of their career and development.
Its 2,020 employees in more than 50 countries aim to support local artists and labels with a unique digital expertise, respect, fairness and transparency.
To support our fast-growing presence on all continents, we are constantly looking for new Believers to join us and make a stronger and more positive impact on the music industry!
Believe is listed on compartment A of the regulated market of Euronext Paris (Ticker: BLV, ISIN: FR0014003FE9).
www.believe.com
Ready to #setthetone with Believe?
Job Description
As Office Manager for our office in DMC & Netd, your role will be to contribute to the commitment of our employees, as their privileged contact, while ensuring that they are welcomed in the best possible conditions and proposing services/projects that contribute to their well-being.
You will be responsible for all office management issues and all aspects of facilities management, both in terms of structuring the department (setting up services, policies, communications, reporting, etc.) and in operational terms (security and maintenance of Believe’s premises, event organization, etc.). Through your actions, you will be keen to contribute to the creation of social links and team cohesion, whilst having a sense of and a taste for organization.
This is what your day will be like:
- Implementing procedures or tools to structure the office management function
- Welcoming and responding to employees’ requests on a daily basis and assisting them with their integration into Believe (badges, telephones & mobile operator management, visits to the premises, supplies, company car contracts, gasoil cards, etc.).
- Reviewing the range of services and proposing an attractive offer (Welcome pack, events for employees, etc.).
- Internal communications and activities; organization of meetings, receptions
- Support in organization and carrying out of seminars and events
- Guaranteeing the health and safety of our staff (acting as a relay for our maintenance staff, ensuring compliance with health protocols and safety regulations, technical checks, etc.).
- Drafting operating procedures and/or working on invitations to tender, with regard to the various suppliers (cleaning company, landscapers, shiatsu, etc.).
- Supervising the management of mail and parcels in collaboration with reception staff
- To ensure that the budgets allocated are adhered to, by monitoring expenditure and ensuring compliance with purchasing procedures
- Ordering and managing stocks of supplies and goodies (stock management, provision, distribution, etc.)
- Being able to manage whatever is needed to keep the office running smoothly
Qualifications
- You have proven experience in office management within agile and international structures
- You are autonomous and able to deal with the unexpected
- You have preferably already managed an office move project
- You like challenges and starting from scratch
- You are well organized and have attention to detail
- You have excellent verbal and written communication skills.
- You have strong interpersonal and collaboration skills and high level of service
- Employee experience is at the heart of your priorities
- You are at ease with Pack Office tools and enjoy working with Powerpoint and Excel.
- If this sounds like you and you have at least 7-8 years’ experience as an Office Manager/Administrative Manager, then this is the job for you!
- Your English is fluent, both spoken and written.
Additional Information
SET THE TONE WITH US
Working at Believe means having individual and collective impact in a fast-growing company!
At all stages of their careers, Believers are an important part of what we are doing: shaping the future of the music industry.
We need teams that truly reflect the diversity of our clients: our international presence is an inspiring and enriching work environment for each one of us, with daily opportunities to connect with our colleagues all over the world.
We have two hearts at Believe - our People and our Artists.
We believe in THE POWER OF OUR PEOPLE, who grow every day to develop their potential… We aim to provide our Believers with the best environment to thrive.
ROCK THE JOB
Tailor-made training and coaching program
Remote working policy
A well-being program
Access to Eutelmed, a digital mental health and well-being platform that allows you to speak with an experienced psychologist
Contractor role
SING IN HARMONY
Ambassador program: an employee volunteering initiative dedicated to all Believers interested in having a positive impact on Diversity, Equity & Inclusion (DEI), wellbeing and the planet.
Shaping Together: A Group-wide event focused on volunteerism and community impact
We are committed to having a workforce that is representative of the community it serves at all levels of the organisation. We, therefore, welcome applications from all backgrounds and all sections of the community regardless of age, disability, gender, race, religion and sexual orientation.
