Job description
Our client, in the renewable energy sector, is seeking to recruit an office manager to join their dynamic team. The Office Manager will play a key role in ensuring day-to-day management and smooth functioning of the organization. He / She will be responsible for overseeing administrative systems, office facilities, supplies, vendor coordination, and general workplace organization.
Key Responsibilities:
- Ensure the office runs efficiently and professionally, creating an environment that enables staff productivity and operational effectiveness.
Office Operations & Administration
- Oversee general office operations including supplies, equipment, cleanliness, and maintenance.
- Serve as the primary point of contact for office vendors, utility service providers, and Landlord.
- Manage vendors and support staff at the office.
- Manage office inventory, stationery, and equipment requisitions and usage tracking.
- Organize logistics for internal meetings, events, and training sessions (venue booking, refreshments, materials, etc.).
- Maintain records of office utility bills and ensure timely payments.
- Ensure adherence to company administrative policies and safety protocols.
- Order and dispatch of staff business cards, staff ID and welcome package when joining the company.
- Maintain office expenses and ensure that claims are made timely to avoid disruption of work.
Human Resource Support
- Assist with the onboarding arrangements and orientation of new employees, ensuring a smooth transition.
- Prive HR support to the CC team as and when needed.
- Support leave and attendance tracking and escalate irregularities.
- Help coordinate employee welfare activities and staff engagement initiatives, such as Fun Fridays.
- Managing a tracker for Business cards and Staff ID that have been printed and dispatched.
- Assist with drafting HR newsletters, welcome emails for new recruits and other routine HR communications such as public holidays as guided by the line manager.
Travel and Logistics
Support coordination of travel arrangements (flights, accommodation, local transportation) for staff within and outside Zambia.
Manage bookings for visiting team members, including visas and airport pickups and drop-offs.
Diploma or bachelor’s degree in business administration, Human Resource Management, or related field.
3+ years of experience in HR and administrative support, preferably in a fast-paced environment.
Familiarity with HR software and MS Office (Excel, Word, PowerPoint).
Strong organizational and multitasking skills.
Ability to work remotely under minimal supervision
High level of integrity and confidentiality.
Good communication and interpersonal skills.
Good organizational and time management skills.
Ability to multitask and prioritize daily workload.
Creative thinker and proactive problem solver.
How to Apply
Please submit your application before 20th May 2025. Only shortlisted candidates will be contacted.
TopFloor Limited does not charge candidates for job placement.
