Job description
At Vanta, our mission is to help businesses earn and prove trust.We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.
As Vanta’s People Systems and Ops Associate, you will play a key role in driving our People programs while working closely with many cross functional partners. You will play a vital role in strengthening the infrastructure of our People team by owning the configuration, maintenance, and continuous improvement of our HR systems. You’ll ensure data accuracy, optimize workflows through automation, and support cross-functional initiatives that improve our internal operations and employee experience.
This is a great opportunity for someone who thrives in fast-paced environments, is systems-minded, and wants to grow their expertise at the intersection of People Ops and technology. This role reports into our Manager, People Operations, and will also work closely with our other People Operations Associate and two People Ops Generalists.
What you’ll do as a People Operations Associate at Vanta:
System Ownership & Administration: Manage and maintain our core HR systems (e.g., HRIS, performance platforms, benefits admin portals, onboarding tools). You’ll be the go-to expert on how our systems function and how to scale them with the company.
Data Integrity & Reporting: Own the accuracy, confidentiality, and integrity of employee data. Build and maintain automated reports and dashboards to surface insights for stakeholders across People, Finance, and other teams.
Automation & Workflow Optimization: Identify manual processes and proactively build scalable solutions using automation and integrations across tools. Translate complex business needs into efficient, repeatable processes.
Program Support & Enablement: Support company-wide People programs (performance reviews, engagement surveys, onboarding, benefits administration) through effective systems design, setup, and documentation.
Compliance & Audits: Ensure system configurations and data meet compliance requirements (e.g., I-9s, 401k audits, employment verifications). Lead audit data pulls and documentation support.
Teammate Experience: Serve as a resource to employees through our ticketing system — answering questions and resolving issues related to HR systems, data updates, benefits, and process flows with clarity and care.
How to be successful in this role:
Prior experience in People Ops or similar (such as Recruiting Ops) at a high growth environment (though this is not required).
Strong interest in HR systems, data, and operations, with prior experience working in HRIS or related systems (e.g., HiBob, Workday, Ashby, Culture Amp, etc.)
Excellent attention to detail and a strong sense of data integrity
Ability to build scalable systems and automate repetitive processes using tools and integrations
Comfortable managing sensitive data with a high degree of discretion and confidentiality
Strong problem-solving skills, operational rigor, and project management chops
Clear, effective written and verbal communication — able to collaborate across teams
Experience in high-growth or fast-paced environments is a plus
Proficiency with G-Suite, Slack, Zoom, and general aptitude for learning new software quickly
What you can expect as a Vantan:
Industry-competitive compensation
100% covered medical, dental, and vision benefits with dependents coverage
16 weeks fully-paid parental Leave for all new parents
Health & wellness and remote workplace stipends
Family planning benefits through Carrot Fertility
401(k) matching
Flexible work hours and location
Open PTO policy
11 paid holidays in the US
Offices in SF, NYC, London, Dublin, and Sydney
To provide greater transparency to candidates, we share base pay ranges for all US-based job postings regardless of state. We set standard base pay ranges for all roles based on function, level, and country location, benchmarked against similar-stage growth companies. Final offer amounts are determined by multiple factors and may vary based on candidate location, skills, depth of work experience, and relevant licenses/credentials.
#LI-remote
At Vanta, we are committed to hiring diverse talent of different backgrounds and as such, it is important to us to provide an inclusive work environment for all. We do not discriminate on the basis of race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class. As an equal opportunity employer, we encourage and welcome people of all backgrounds to apply.
About Vanta
We started in 2018, in the wake of several high-profile data breaches. Online security was only becoming more important, but we knew firsthand how hard it could be for fast-growing companies to invest the time and manpower it takes to build a solid security foundation. Vanta was inspired by a vision to restore trust in internet businesses by enabling companies to improve and prove their security. From our early days automating security monitoring for compliance standards like SOC 2, HIPAA and ISO 27001 to creating the world’s leading Trust Management Platform, our vision remains unchanged.
Now more than ever, making security continuous—not just a point-in-time check— is essential. Thousands of companies rely on Vanta to build, maintain and demonstrate their trust— all in a way that’s real-time and transparent.
