Procurement Operations Manager

Job description

About Nabis

Nabis is the #1 Licensed Cannabis Wholesale Platform in the world with the largest portfolio of cannabis brands, supplying hundreds of brands to retailers across California, New York, and Nevada. Our mission is to empower the world to discover cannabis by providing choice, access, and innovation.

We’re at the forefront of this movement and are building an innovative technology-first platform to scale the entirety of the cannabis industry. Through dedication to enhancing efficiency, transparency, and customer satisfaction, Nabis is paving the way for sweeping legalization.

Our team, backed by Y Combinator and from a celebrity roster of tech luminaries and celebrities, including Doordash co-founder Stanley Tang, NFL Hall of Famer Joe Montana, Gmail creator Paul Buchheit, and Twitch cofounder Justin Kan, is scaling the cannabis supply chain with technology and our ultimate goal is to become the largest distributor of cannabis products in the world.

The Role

The Procurement Operations Manager is a key member of Nabis’ Infrastructure team, responsible for driving measurable cost savings, formalizing procurement processes, and building scalable systems that support long-term operational clarity and performance.

This role leads procurement operations for supplies, services, and recurring operational vendor needs - ensuring that purchasing aligns with strategic goals, meets budget expectations, and enables effective vendor performance tracking. In addition to managing purchasing operations, the Procurement Operations Manager supports infrastructure projects by delivering cost modeling and vendor performance insights -  transforming procurement into a disciplined, data-informed function.

The ideal candidate is analytical, systems-oriented, and execution-focused - someone who can identify cost inefficiencies, evaluate total cost of ownership, build high-impact procurement tools, and contribute to strategic vendor relationships across the organization.This role includes a performance-based bonus structure tied directly to cost savings results, with clearly defined savings goals and proportional payouts.

Responsibilities:

• Lead Infrastructure’s cost optimization strategy by identifying, executing, and tracking high-impact savings initiatives across supplies, services, tools & equipment, and vendor categories.
• Set and monitor annual savings goals tied to Infrastructure’s operating budget, reporting monthly performance through dashboards and variance reviews.
• Define and report on procurement KPIs, including realized savings, vendor compliance, procurement cycle time, forecast accuracy, and pricing consistency.
• Analyze procurement data using historical spend, category-level benchmarks, and operational forecasts to uncover savings opportunities, inform bulk purchasing, and improve planning accuracy.
• Conduct benchmarking, total cost of ownership analyses, and multi-bid comparisons to guide cost-effective purchasing decisions.
• Collaborate with Finance, Accounting, and Market General Managers to ensure procurement aligns with budget targets, operational timelines, and proper financial coding.
• Perform invoice and payment audits to flag discrepancies, reconcile vendor charges, and validate purchasing accuracy.
• Leverage spreadsheets and AI-powered tools for forecasting, reporting automation, cost analysis, and procurement optimization.
• Recommend and evaluate procurement systems or tools that scale with Infrastructure growth and enhance visibility into spend performance.
• Manage day-to-day purchasing across all Infrastructure categories, ensuring compliance with internal controls, purchasing SOPs, and cross-market consistency.
• Maintain and refine procurement workflows, including approval processes, purchasing guidelines, and documentation standards.
• Use forecasted needs and historical usage to guide procurement recommendations, optimize order volumes, and negotiate bulk pricing or cost-effective substitutions.
• Oversee purchasing system upkeep, including SKU accuracy, categorization, pricing updates, and product lifecycle tracking.
• Maintain and lead the Infrastructure’s vendor database and scorecard system, tracking pricing, compliance documents, contract terms, renewal dates, and performance feedback from field and internal stakeholders.
• Track and manage procurement deliverables across capital projects, such as quotes, invoices, service agreements, and milestone timelines, to ensure Infrastructure timelines and budgets are supported.
• Coordinate vendor evaluations, contract renewals, and RFP processes in collaboration with Infrastructure leadership and market teams.
• Maintain and evolve standardized procurement playbooks and vendor requirement checklists tailored to specific warehouse types or regional needs.

Qualifications:

• 4+ years of experience in procurement, operations, supply chain, or business operations roles.
• Demonstrated ability to identify cost savings opportunities and execute structured procurement strategies.
• Strong analytical skills, with proficiency in spreadsheets, dashboards, and AI-powered tools for forecasting and decision-making.
• Experience managing vendor records, purchasing systems, service agreements, and financial reconciliation.
• Ability to develop and maintain procurement SOPs, approval workflows, and scalable processes across multiple teams.
• Excellent organizational, communication, and documentation skills with keen attention to detail.
• Low-ego, adaptable, and high EQ
• Willing and able to travel domestically up to 50% at peak times
• Must be able to pass a background check
• Must be 21 years of age or older

WHY YOU’LL LOVE WORKING AT NABIS!

1. You’ll work at the fastest-growing cannabis startup in the U.S.
2. Medical/Dental/Vision offered to all full-time employees: 75% of employee premium paid by Nabis.
3. Competitive salary at $65k-$75k depending on experience and location, along with bonus.
4. 401(k) plan with a match.

Nabis is an Equal Opportunity Employer

Nabis is seeking to create a diverse work environment because all teams are stronger with different perspectives and life experiences. We strongly encourage women, people of color, LGBTQIA individuals, people with disabilities, members of ethnic minorities, foreign-born residents, older members of society, and others from minority groups and diverse backgrounds to apply. We do not discriminate on the basis of race, gender, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status. All employees and contractors of Nabis are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness and respect.