Job description
Smartsheet is a tech company with a human story to tell. We’re here to empower teams to manage projects, automate workflows, and rapidly build new secure solutions, using simple no-code tools. We’re revolutionaries – so for us changing the way the world works is all in a day’s work.
Smartsheet is seeking an experienced Senior Payroll Analyst with a proactive mindset for automation and process improvement to join our high-growth Software as a Service (SaaS) company. In this pivotal role, you will support payroll operations primarily for our U.S. workforce, with opportunities for global collaboration. You’ll handle payroll processing, perform reconciliations, and support employees—while championing efficiency and scalable solutions.
We’re looking for a detail-oriented, analytical professional with excellent communication skills and a passion for continuous improvement. If you’re eager to contribute in a fast-paced, evolving payroll environment, we want to hear from you.
You will report to the Payroll Manager. This role may be performed remotely with a preference for Pacific or Mountain time.
You Will
- Process, reconcile, and validate payroll for 2,200+ U.S. employees, including off-cycle runs and ad-hoc payments. Partner with third-party vendors (e.g., OSV, CloudPay) to ensure timely and accurate execution. Support international payroll operations as needed.
- Manage U.S. payroll tax compliance, including registration and maintenance for all jurisdictions. Review and reconcile tax filings (quarterly and annual) and ensure alignment with applicable laws and regulations.
- Lead year-end payroll processes (W-2/W-3 reconciliation) and support U.S.-based external audits (e.g., 401(k), workers’ compensation) by preparing required documentation.
- Champion improvements to payroll systems, with a focus on U.S. payroll configurations. Lead Workday projects from requirements through implementation.
- Conduct in-depth analysis of U.S. payroll issues to identify root causes and deliver effective solutions, staying current with best practices and regulatory changes.
- Serve as the primary contact for U.S. payroll inquiries, providing timely and accurate support. Collaborate with internal partners—such as AP, Tax, People Ops, Benefits, Compensation, and Accounting—on funding, updates, and documentation.
- Support global payroll initiatives, including country expansion and compliance research. Help facilitate cross-training and maintain the highest standards of confidentiality.
You Have
- 5+ years of experience processing multi-state U.S. payroll and supporting international payrolls.
- Strong knowledge of federal, state, and local payroll and tax regulations.
- Hands-on experience with payroll systems, with Workday and CloudPay strongly preferred. Familiarity with related tools such as OSV Atmosphere and Fidelity is a plus.
- In-depth understanding of stock-based compensation (e.g., ESPP, ISOs, RSUs, NQs) and related tax implications.
- Exceptional communication skills—clear, professional, and approachable in both written and verbal formats.
- High attention to detail and accuracy, with strong analytical and problem-solving abilities.
- Ability to prioritize effectively, adapt to shifting demands, and work independently in a fast-paced environment.
- Advanced spreadsheet skills (Excel/Google Sheets), including VLOOKUPs and pivot tables.
- Solid understanding of payroll-related accounting and finance principles.
- A continuous improvement mindset with experience automating and scaling payroll processes.
Current US Perks & Benefits:
- HSA, 100% employer-paid premiums, or Buy-up medical/vision and dental coverage options for full-time employees
- 401k Match to help you save for your future (50% of your contribution up to the first 6% of your eligible pay)
- Monthly stipend to support your work and productivity
- Flexible Time Away Program, plus Sick Time Off
- US employees are automatically covered under Smartsheet-sponsored life insurance, short-term, and long-term disability plans
- US employees receive 12 paid holidays per year
- Up to 24 weeks of Parental Leave
- Personal paid Volunteer Day to support our community
- Opportunities for professional growth and development including access to Udemy online courses
- Company Funded Perks, including a counseling membership, local retail discounts, and your own personal Smartsheet account
- Teleworking options from any registered location in the U.S. (role specific)
Smartsheet provides a competitive base salary range for roles that may be hired in different geographic areas we are licensed to operate our business from. Actual compensation is determined by several factors including, but not limited to, level of professional, educational experience, skills, and specific candidate location. In addition, this role will be eligible for a market competitive incentive opportunity.
US Base Salary Pay Range
$80,000—$110,000 USD
Get to Know Us:
At Smartsheet, we’ve created a place where everyone is welcome — people from all over the world, all backgrounds, all ages, all colors, and all beliefs working side by side. Here, everyone can make a difference and empower others to do the same. You’re encouraged to apply even if your experience doesn’t precisely match our job description—if your career path has been nontraditional, that will set you apart. At Smartsheet, we empower everyone, everywhere to change the way the world works—join us!
Equal Opportunity Employer:
Smartsheet is an Equal Opportunity (EEO) employer committed to fostering an inclusive environment with the best employees. It is our policy to provide equal employment opportunities to all qualified applicants in accordance with applicable laws in the US, UK, Australia, Germany, Costa Rica, Japan, Bulgaria, and India. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.
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