Job description
We’re helping businesses become more sustainable. Join us!
Budderfly is a fast-growing, private equity-backed energy management company that is helping the planet by reducing carbon emissions for small to medium sized enterprises. We are the premier sustainability partner for businesses with repeatable footprints such as restaurant chains, assisted living facilities, retail franchises, and more. By installing and managing a combination of patented technologies, equipment upgrades, and proprietary energy software solutions, we deliver energy savings with no investment required from our customers.
Recognized as one of _Fast Company’s_ Most Innovative Companies of 2025 and featured on the _Inc. 5000_ list of America’s Fastest-Growing Companies for four consecutive years, Budderfly is driving real impact at scale.
We are an energetic, dynamic and dedicated team working together to make a positive impact on the environment while providing an excellent customer experience. We are growing quickly and looking to add talented people who are passionate about making the world a better place!
Location: Shelton, CT (Hybrid) OR Remote
We have an opportunity for a motivated individual to fill the role of Service Support Administrative Assistant . In this position, the successful candidate will be responsible for supporting the successful ticket resolution and customer satisfaction of the Technical Services team.
Why this Role is Important:
Budderfly installs a variety of advanced technologies to improve energy efficiency at our customers’ sites. Ensuring these technologies continue to operate at peak performance is critical to both our mission and customer satisfaction.
This role is a key member of a high-impact team responsible for maintaining optimal system performance and service delivery. The successful candidate will be responsible for reviewing and approving invoices from third-party contractors, routing service quotes to the appropriate Technical Support Associate, and managing the completion and approval of teamwork orders.
Ideal candidates will bring strong administrative experience within the HVAC industry and a proactive, detail-oriented approach to operational support.
Responsibilities:
- Owns vendor invoice approval and billable entity selection and all administrative tasks associated.
- Manages all Service Support customer billing disputes
- Owns work order closure along with ensuring information is accurate and detailed within the company Work Order Management system.
- Reviews incoming quotes that come into our Service Quotes distribution and notifies the proper Technical Support Associate, so they can act on them timely.
- Act as Liaison between the company and our service providers to ensure we are in good standing with them on billing and payment.
- Provide dedication to improve customer service and business productivity
- Work alongside our contractor relations department to ensure that as preferred vendors are added into our network are assigned to the sites they service.
- Ensure utmost customer and contractor satisfaction (internal and external to Budderfly) throughout the Technical Services scope of work.
Desired Skills and Experience:
- Strong interpersonal, analytical, verbal and written communication skills
- Coordinating multiple daily tasks concurrently
- Able to work as a team player and independently
- Creative problem solver with ability to multi-task
- Ability to work rotational weekend/holiday call
- Passion for energy savings
- Maintaining positive relationships with contractors/customers
- Enjoys continuous learning, as supported by your organization, both technically and professionally
- Excellent verbal and written skills.
- Work across / with organization Teams.
Compensation
$20—$24 USD
Compensation is based on factors including level of experience, skillset, qualifications, and location.
What We Offer:
- Career advancement opportunities in a fast-growing, supportive company environment
- Competitive pay
- Full benefits package including medical, dental, vison, 401K, life insurance, and disability insurance
- Opportunity to work as part of a team that values its members and works together to achieve positive change.
Budderfly is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status, and to affirmatively seek to advance the principles of equal employment opportunity.
We welcome all job seekers, including those with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career web page as a result of your disability.
