Human Resources Specialist Information Systems

Job description

THE ORGANIZATION

The Center for Justice Innovation is a nonprofit organization dedicated to advancing community safety and racial justice. Since 1996, we’ve worked alongside communities, courts, and those most directly affected by the justice system to build stronger, healthier, and more equitable neighborhoods. With a team of over 900 staff and an annual budget of $130 million, the Center carries out its mission through three core strategies:

1. Operating Programs that pilot new ideas and address local challenges;
2. Conducting original research to evaluate what works—and what doesn’t; and
3. Providing expert assistance and policy guidance to reformers across the country and beyond.

Backed by decades of on-the-ground experience and nationally recognized expertise, we bring innovative, practical, and lasting solutions to justice systems nationwide.

Learn more about our work at www.innovatingjustice.org.

THE OPPORTUNITY

The People Department is seeking a Human Resources Information Systems Specialist. Reporting to the Director of Human Resources, the Human Resources Information Systems Specialist is responsible for providing technical support, troubleshooting, and guidance to HRIS users including the People team. The Human Resources Information Systems Specialist collaborates with executive leadership and People staff to identify system improvements and enhancements. This role will recommend and implement solutions and automate processes. This role participates and contributes to HRIS projects and systems, HR planning, and supports HR compliance.

Responsibilities include but are not limited to:

Operations:

• Provide technical support on the HRIS systems and other systems to staff Center-wide, along with the People team;
• Provide advice and support to the HR team on resolving system issues, including unexpected process flaws;
• Facilitate New Employee Orientation, as needed;
• Act as a “content creator” for uploading and editing HR information on organization intranet;
• Respond to Jira Helpdesk tickets in a timely manner;
• Complete I-9 to be in compliance with USCIS laws as needed; and
• Complete E-Verify cases, as needed.

Analytical and Planning:

• Prepare timely and accurate reports, data visualizations, and dashboards for executive leadership, Technology, and Finance;
• Identify opportunities for process automation and data-driven solutions to enhance HR operations, compliance, and audit readiness;
• Maintain updated HRIS standard operating procedures;
• Support HR and organization-wide survey initiatives, and support in the review and analysis of responses where necessary;
• Maintain and take the lead on communication with HRIS vendor point-of-contact;
• Keep up-to-date familiarity with the Center’s contracts and expense reconciliation systems; and
• Monitor trends and developments in HR data analytics best practices and tools ,and recommend changes.

Projects and Systems:

• Contribute to the continuous improvement of HR information systems and tools, ensuring efficient data management and reporting capabilities;
• Ensure sound execution of any system implementation projects, including collaborating with the Technology Training team for development and delivery of training to end users; and
• Create and maintain full system of record for employee personnel files and historical information.

Compliance:

• Conduct regular data quality audits to ensure personnel data is accurate across systems and collaborate with relevant stakeholders to ensure data consistency;
• Complete certain compliance reports/submission to governing agencies;
• Assist in responding to audit findings and recommendations; and
• Additional tasks as necessary.

Qualifications:

• Bachelor’s Degree required;
• A minimum of 2-4 years focusing on systems and data in the HR field;
• Advanced Excel knowledge required;
• Prior experience with Paycom, Alchemer, Agiloft, and JazzHR is strongly preferred;
• Excellent analytical and technical skills are a must;
• Experience in data management tools; and
• Candidate must be a skilled communicator able to work in multi-disciplinary setting and maintain strong relationships with all levels of stakeholders.

Position Type: Full-time hybrid role working two days on site at our Midtown Manhattan location.

Position Location: Midtown Manhattan.

Compensation: The compensation range for this position is $78,000 - $90,000 and is commensurate with experience.

Benefits: The Center for Justice Innovation offers an excellent benefits package including comprehensive healthcare with a national network, free basic dental coverage, vision insurance, short-term and long-term disability, life insurance, and flexible spending accounts including commuter FSA. We prioritize mental health care for our staff and offer services like Talkspace and Ginger through our healthcare plans. We offer a 403(b) retirement plan with a two-to-one employer contribution up to 5%.

The Center for Justice Innovation is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and welcome applications from women, people of color, members of the LGBTQ+ community, and individuals with prior contact with the criminal justice system. Our goal is to create a supportive and respectful environment where everyone, regardless of background or identity, feels valued and included.

At this time, the Center is unable to sponsor or take over sponsorship of an employment visa. All applicants must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Candidates are expected to provide accurate and truthful information throughout the hiring process. Any misrepresentation, falsification, or omission of material facts may result in disqualification from consideration, withdrawal of an offer, or termination of employment, regardless of when discovered.

In compliance with federal law, all hires must verify their identity and eligibility to work in the United States and complete the required employment verification form upon hire. Please refer to the job posting for relevant contact information. If contact details are not provided, we kindly ask that you refrain from inquiries via phone or email, as only shortlisted candidates will be contacted.