Job Description
Accounts Receivable Specialist
Employment Status: Full-time, exempt
Location: US, remote
Base Salary Range: $55-$65k
THE COMPANY:
Focusrite plc is a global music and audio group that develops and markets music technology products. Used by audio professionals and amateur musicians alike, our solutions facilitate the high-quality production of recorded and live sound. Our audio technology brands stand together, seeking to enrich lives through music by removing barriers to creativity - ‘we make music easy to make’.
The Focusrite Group trades under thirteen established and rapidly growing brands: Focusrite, Focusrite Pro, Novation, ADAM Audio, Sequential, Oberheim, Martin Audio, Optimal Audio, Ampify Music, Linea Research, Sonnox, OutBoard and TiMax. With a high-quality reputation and a rich heritage spanning decades, its brands are category leaders in the music-making industry.
SUMMARY:
Manages all functions of Accounts Receivable, including day-to-day functions as well as any journal entries, reporting, or reconciliations during month end close.
DUTIES AND RESPONSIBILITIES:
- Process credit applications for customers requesting terms, including reaching out to references, reviewing Reimer reports, recommending a credit limit for approval to Controller, and updating customer record accordingly.
- Gather and review resale certificates for customers and ensure customer record is set up in the system accordingly; monitor expiration dates of certificates to ensure there is always a valid copy on file.
- Upload all customer payments (checks, ACH, wire, credit card, etc) into the system & apply to correct customer and invoice(s).
- Collect prepayments from customers who don’t have terms and complete invoice application once orders are shipped.
- Continually monitor and review open AR; send collections emails to customers for past due balances and escalate as needed.
- Review orders on hold to determine if any are able to be released for shipment; work with sales team to ensure held orders are able to ship out in a timely manner.
- Process manual upload of invoices into customer portals.
- Process any customer credits not pertaining to returns (dealer financing, co-op, etc).
- Maintain a good relationship with customers by responding to all inquiries in a timely manner and resolving any account discrepancies.
- Post month end journal entries pertaining to AR (demo recon, financing accruals, etc).
- Prepare month end AR reconciliation report.
- Continually monitor processes and raise issues or suggestions to controller where improvements are needed.
- Any ad hoc reporting or tasks as requested by controller or assistant controller.
- Assist with special projects as needed.
QUALIFICATIONS:
- Minimum of one-year certificate from college or technical school, one to three years related experience, or equivalent combination of education and experience.
- Proficient in Microsoft Office suite, specifically Excel.
- Experience with NetSuite or other similar ERP.
- Ability to prepare reports and business correspondence.
- Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
- Commitment to excellence and high standards.
- Excellent written and verbal communication skills.
- Ability to understand and follow written and verbal instructions
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Ability to work independently and as a member of various teams and committees.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
COMPETENCIES:
- Problem Solving–Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
- Technical Skills–Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
- Customer Service– Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
- Continually required to sit
- Continually utilize visual acuity to use a keyboard
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
