Job Description
Job Description
Intelligent Technical Solutions (ITS) is seeking a highly organized and proactive Project Manager to ensure marketing initiatives and cross-departmental projects are delivered on time and without bottlenecks. This role will live inside Notion, owning project visibility, documentation, and the creation of SOPs and operational documents that improve clarity, accountability, and scalability across departments.
This role acts as the accountability engine of the marketing department — tracking deadlines, securing approvals, coordinating SMEs, and ensuring no task falls through the cracks. The ideal candidate thrives in fast-paced environments, communicates clearly, follows up consistently, and ensures projects move forward efficiently.
Job Responsibilities
Project Oversight & Deadline Management
- Own marketing project timelines from kickoff to completion
- Maintain master marketing calendar and campaign roadmap
- Track deliverables across marketing, sales, leadership, and product teams
- Ensure no tasks, approvals, or deadlines are missed
Cross-Department Coordination
- Follow up with SMEs for content interviews and approvals
- Coordinate quote approvals, product approvals, and leadership reviews
- Ensure timely feedback loops between departments
- Schedule and manage recurring project meetings
Task & Workflow Management
- Maintain project boards (Notion, Strety, etc.)
- Assign tasks and track completion
- Identify bottlenecks and escalate when necessary
- Improve workflow efficiency and documentation
Meeting & Communication Management
- Run status meetings and distribute action items
- Provide weekly project status updates
- Maintain documentation of processes and project SOPs
Quality Control & Accountability
- Ensure all marketing materials move through proper approval workflows
- Confirm deliverables are finalized before launch
- Monitor alignment between marketing strategy and execution
Job Qualifications
- 3–6+ years of project management experience
- Experience working in marketing or cross-functional teams
- Strong organizational and time-management skills
- Excellent follow-up and communication abilities
- Experience with project management software
- Ability to manage multiple priorities simultaneously
- Strong documentation skills
Preferred:
- PMP or project management certification
- Experience in B2B or technology environments
Job KPIs
- 100% on-time campaign launches
- <5% deadline slippage rate
- Approval turnaround time reduced quarter-over-quarter
- Weekly project reports delivered consistently
- Cross-department satisfaction score 8⁄10+
Job Characteristics
- Highly organized
- Persistent and proactive
- Detail-focused
- Clear communicator
- Calm under pressure
- Process-oriented
Job Requirements
A home office set up that meets the following:
Windows 11 with an Intel i5 or i7 (8th generation or newer), or
AMD Ryzen 5 or 7 (2000 series or newer), or
macOS 12 or newer.
Computer: A working computer with a minimum of 8GB RAM and one of the following:
Internet: Stable internet connection with at least 5 Mbps download and upload speeds.
Audio Equipment: A quality headset with a noise-cancellation feature for meetings.
Mobile Device: A smartphone capable of installing the Microsoft Authenticator app.
Webcam: An HD webcam for video calls.
A very strong cultural fit the ITS way (Our core values will be discussed during the interview)
Excellent command of the English language both spoken and written
Able to work full time 40 hrs. a week: 8:00 AM to 5:00 PM PST (Monday to Friday)
Able to pass our online behavior and cognitive assessments.
Compensation
Pay rate starts at $6.00/hour and may vary by experience and location.
Benefits
- Comprehensive Health Plans / HMO (Employee & Dependent/s)
- Life Insurance
- Flexible Benefit Reimbursement (Dental/Vision/Mental Health/Wellness/Government Contributions)
- Paid Time Off (starts at 15 days per year)
- Maternity/Paternity Leave
- Paid US Holiday
- Night Shift Bonus
- Salary Advancement/Loan
- Health & Wellness Program
- Company-paid training and certification
