Purchasing Coordinator

Job Description

Job Description

The Purchasing Coordinator plays a key role in managing the company’s procurement process. This position is responsible for overseeing purchase orders, coordinating with vendors, resolving order or delivery issues, and ensuring accurate records and reporting. This role requires a high level of organization, communication skills, and the ability to work independently across different departments.

Job Responsibilities

• Monitor and manage purchase orders on a daily basis
• Serve as primary contact for vendors; manage communications and maintain strong vendor relationships
• Coordinate with internal teams to ensure purchasing needs are met
• Resolve any purchasing-related issues or discrepancies with vendors or internal departments
• Maintain organized and up-to-date documentation and records for all orders
• Track and monitor open orders and delivery status; ensure timely fulfillment
• Oversee and update Professional and Project Boards
• Manage purchasing platforms and tools (e.g., Office 365, Adobe, SonicWall, MS eOpen, Lenovo, 3CX)
• Assist with invoice tracking and coordination with accounting for payment processing
• Prepare and maintain inventory and audit reports

Job Qualifications

• 1-2+ years experience in purchasing, supply chain, or procurement coordination
• Strong communication and problem-solving skills
• Proficiency in Microsoft Excel and relevant purchasing systems
• Highly organized with strong attention to detail
• Ability to manage multiple tasks and prioritize effectively

Job Requirements

• A home office set up that meets the following:
  • Computer: A working computer with a minimum of 8GB RAM and one of the following:
    • Windows 11 with an Intel i5 or i7 (8th generation or newer), or
    • AMD Ryzen 5 or 7 (2000 series or newer), or
    • macOS 12 or newer.
  • Internet: Stable internet connection with at least 5 Mbps download and upload speeds.
  • Audio Equipment: A quality headset with a noise-cancellation feature for meetings.
  • Mobile Device: A smartphone capable of installing the Microsoft Authenticator app.
  • Webcam: An HD webcam for video calls.
• A very strong cultural fit the ITS way (Our core values will be discussed during the interview)
• Excellent command of the English language both spoken and written
• Able to work full time 40 hrs. a week:  8:00 AM to 5:00 PM PST (Monday to Friday)
• Able to pass our online behavior and cognitive assessments.
• Able to provide NBI Clearance (for PH applicants).

Compensation

Pay rate starts at $3.80/hour and vary by experience and location.

Benefits

• Comprehensive Health Plans / HMO (Employee & Dependent/s)
• Life Insurance
• Flexible Benefit Reimbursement (Dental/Vision/Mental Health/Wellness/Government Contributions)
• Paid Time Off (starts at 15 days per year)
• Maternity/Paternity Leave
• Paid US Holiday
• Night Shift Bonus
• Salary Advancement/Loan
• Health & Wellness Program
• Company-paid training and certification

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