Job description
*We are looking to hire someone based in the US*
Legacy Restoration is the leader in residential home exterior renovation, offering a complete line of roofing, siding, windows, gutters and installation services. Our purpose, built on the foundation of our core values, is to improve the quality of life for our employees and customers through the pursuit of excellence. We offer career advancement, growth and leadership development opportunities. We are active members of the communities we serve through actively giving back and participating in volunteer activities.
The Invoicing Specialist at Legacy Restoration is responsible for generating accurate and timely invoices for services rendered, ensuring billing documentation aligns with completed work, internal approvals, and contractual requirements. This role is crucial for maintaining the cash flow and financial integrity of the company. The ideal candidate will have strong attention to detail, experience with CRM software, and excellent organizational skills, as well as experience reviewing restoration line items and approved SOL (Xactimate or similar formats).
Key Responsibilities
- Invoicing Processing:
- Generate and issue invoices based on services rendered and contractual agreements.
- Review orders and work reports to ensure that invoicing is carried out accurately and to the terms specified.
- Collaborate with sales, production, estimation and account executive teams to confirm service delivery and project completion prior to invoicing.
- Review scopes of work/estimates, contracts, and completed work documentation to confirm invoice accuracy prior to invoicing.
- Identify missing information or invoicing concerns and escalate to the appropriate departments when needed.
- Account Reconciliation:
- Perform invoice reconciliations to ensure all payments are accounted for.
- Resolve billing discrepancies and coordinate with the appropriate departments.
- Maintain a comprehensive record of all invoices.
- Reporting and Compliance:
- Assist in preparing reports related to invoicing activities.
- Ensure compliance with company policies, as well as state and federal regulations regarding financial transactions.
- Keep informed of updates in financial regulations and practices that may affect the invoicing process.
- This role does not perform public adjusting services, interpret insurance policy coverage, or negotiate claim settlements on behalf of the homeowner.
- Process Improvement:
- Identify opportunities for process improvement in the invoicing cycle to increase efficiency and accuracy.
- Recommend enhancements in the use of software, billing tools, and other technologies.
Qualifications
- Associate’s degree in Accounting, Finance, Business Administration, or related field; Bachelor’s degree preferred.
- Minimum of 2 years of experience in an invoicing, billing, or accounts receivable role.
- Experience reviewing restoration line items on scope of loss; Xactimate or similar estimating formats preferred.
- Previous experience in restoration, construction invoicing, insurance claims support (administrative), or estimation is a plus.
- Proficiency with accounting software and spreadsheet programs, especially Microsoft Excel.
- Proficiency with CRM systems, especially Acculynx.
- Strong analytical skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Understanding of basic accounting principles and financial practices.
- Ability to understand restoration estimate line items and confirm work completed aligns with the approved scope and documented authorization.
$60,000 - $60,000 a year
Work schedule: M-F 8am-5pm CST (May require extended hours during end of the mont or end of the year)
If you like what you have read so far, and you think you meet the qualifications, we encourage you to apply for this exciting opportunity to join our team.
