Job Description
APPLICATION DEADLINE: We encourage you to apply soon if interested, this role will be taken offline based on applicant volume.
Who We Are
M-Files is redefining how work gets done. Our context-first document management system offers purpose-built business use cases—spanning universal and industry-specific workflows—to enable secure collaboration, automate processes, and ensure governance.
Unlike traditional systems, M-Files organizes content around the context of your business, connecting documents to related people, projects, and transactions. With our unique metadata-driven architecture, organizations can model content in line with their business processes, unify information across silos, and apply AI at scale. The result is greater productivity, reduced risk, and smarter, faster decisions for over 6,000 customers in 100+ countries.
For more information, visit http://www.m-files.com/
As our IT Procurement Manager, you own the day-to-day of how M-Files buys and renews its technology. You take operational ownership of hardware procurement and SaaS spend management, bring structure and discipline to vendor contracts and renewals, and partner with the IT leadership team to develop our procurement category strategy.
This is a hands-on ownership role, not a coordinator role. You are the person the IT team and the wider business route procurement to, and the person who makes sure it gets done well — on time, on budget, and with the contract terms working in our favor. You will run vendor negotiations yourself, with senior leadership backing you on the high-value and complex deals while you build the experience to own more of them over time.
It is a strong fit for an ambitious early-career professional who wants real ownership now and a clear path into broader commercial and category strategy, with direct mentorship from the Director of Data & IT Operations.
What You’ll Do
• Own day-to-day IT procurement operations — hardware and laptop purchasing, purchase orders, supplier coordination, and delivery and asset handoff. You are the reliable operational owner the business can depend on.
• Build and run SaaS cost management — maintain a complete inventory of SaaS applications and licenses, own the renewal calendar, monitor usage and spend, and surface right-sizing and consolidation opportunities before money is wasted.
• Co-develop IT procurement categories with IT leadership — structure spend into clear categories, and help define per-category sourcing strategy, preferred-vendor frameworks, and purchasing standards.
• Prepare and run vendor and contract negotiations — build the business case, drive renewals and new contracts to closure, and capture savings. Senior leadership backs you on high-value or complex deals.
• Own procurement governance and process — the PO and approval workflow, spend visibility, vendor master data, and a single source of truth for contracts and renewal dates.
• Partner across functions — with Finance and RevOps on SaaS budget, forecasting, and cost allocation; with Security and Legal on vendor risk, data processing agreements, and compliance.
• Make value visible — track and report delivered savings, cost avoidance, and the renewal pipeline to leadership.
• Turn ad-hoc into repeatable — convert informal, person-dependent purchasing into scalable process that the organization can rely on without heroics.
What We´re Looking For
- 3–5 years of experience in procurement, vendor/supplier management, IT sourcing, or a related commercial or operations role. Exposure to software or SaaS spend is a strong plus.
- An ownership mindset — you take end-to-end responsibility for outcomes, drive toward decisions, and build process rather than only executing handed-down tasks. This is the single most important quality for the role.
- Commercial fundamentals: negotiation, building a business case, reading and comparing contracts, and thinking in terms of total cost of ownership.
- Analytical comfort with spend data — strong Excel and ideally Power BI; able to build and maintain a renewal calendar and savings tracking.
- Structured and proactive — you bring order to ambiguity and follow through to completion.
- Strong communication with both technical and non-technical stakeholders, including senior leadership and external vendors.
- Hunger to grow — you want to develop into broader category strategy and lead high-value negotiations, and you will get the mentorship and support to get there.
- Plus: experience in a SaaS or technology company; familiarity with procurement, contract, or SaaS-management tooling; an understanding of software licensing models;
- Fluent English (Finnish is an advantage).
Compensation & Growth
- A competitive monthly base salary in line with the role and the Tampere market.
- Performance bonus — an annual bonus of up to one month’s salary, tied to the procurement savings and cost avoidance you deliver. The role is designed to create more value than it costs, and your bonus reflects that.
- Mentorship and a growth path — direct guidance from the Director of Data & IT Operations, with a clear route from operational ownership into category strategy and lead negotiator on M-Files’ most significant technology contracts.
Why Join Us?
- Real ownership from day one, in a role with visible business impact.
- A dynamic and inclusive global work environment.
- Professional development and a defined growth path with senior mentorship.
- Competitive salary and a performance bonus tied to the value you create.
- Flexible working hours and hybrid work options.
To join us in our success story, send your application and CV soon, but not later than June 14th, 2026.
We start processing applications immediately and the positions are filled once a perfect match is made.
Application note: Due to the high volume of interest, we won’t be able to respond to LinkedIn InMails.
Instead, we encourage you to focus on a clear, thoughtful application, especially your cover letter.
Please note that we are unable to offer relocation support for this position. Applicants must already hold valid residency and work authorization in Finland.
Join M-Files and help industry leaders transform the way they manage information and drive business success!
