Job Description
Company Description
Natixis in Portugal is a Centre of Expertise whose mission is to transform traditional banking by developing innovative solutions for the business, operations and work culture of Groupe BPCE worldwide.
As part of Groupe BPCE’s international division, Natixis in Portugal designs and delivers solutions for its two core areas — Corporate & Investment Banking and Asset & Wealth Management — as well as transversal services that support all entities across the Group.
With more than 3,000 employees representing 46 nationalities, the teams work across Information Technology, Banking Support Activities, and Compliance, in an integrated, inclusive, and cross-functional way, supporting all business lines and platforms of the Group.
A disruptive mindset and a culture of proximity and agility identify Natixis in Portugal Team and reflect the company’s mission to transform traditional banking at a global scale: a perfect match in the Portuguese dynamics and entrepreneurial ecosystem.
Job Description
The Procurement Operations Specialist will play a key role in supporting the procurement process from request initiation through to payment and account closure. This position involves direct interaction with end-users, suppliers, and internal stakeholders to ensure efficient and accurate processing of purchase requests, orders, and invoices. The ideal candidate will be detail-oriented, possess strong analytical skills, and have a proactive approach to problem-solving.
Key Responsibilities:
- End-User Support & Guidance: Provide comprehensive support and expert advice to end-users and requesters throughout the lifecycle of purchase requests, including initiation, modification, and completion. Respond to user inquiries and offer technical assistance to key users.
- Supplier Document Processing & Verification: Accurately enter all supplier documents into the system. Conduct necessary controls and accounting verifications to validate invoices and ensure process integrity. Initiate and monitor appropriate workflows to resolve invoice mismatches.
- Supplier Performance Monitoring: Oversee supplier services, track supplier confirmations, and verify adherence to agreed-upon supplier conditions. Proactively identify and flag any deviations or potential issues.
- Purchase Order Management: Monitor and process purchase requests. Accurately enter and track purchase orders (POs) and their respective deliveries. Perform technical reception of goods/services within the designated tool and ensure the closure of POs.
- Supply Chain Issue Resolution: Manage and track supply failures, including relaunching suppliers in cases of delivery delays and promptly informing requesters of any disruptions.
- Payment & DPO Analysis: Analyze and monitor payment deadlines. Track and report on the overall performance of the procurement process, with a focus on Days Payable Outstanding (DPO).
- Invoice Validation: Validate invoices with price discrepancies, following defined workflows and procedures, and in collaboration with buyers after their agreement and validation.
- Monthly Account Closure: Execute monthly account closures in strict compliance with established deadlines, guidelines, procedures, and organizational policies.
Qualifications
- Good communication skills in English
- Fluency in French (native or C2 level) is mandatory.
- Good Knowledge in procurement
Additional Information
Our workplace reflects the vibrant spirit of our locations, with initiatives such as a Green Transportation Budget, electric bikes and a flexible Hybrid Work Policy. We promote wellbeing through the Honolulu Wellness Club, a Prayer Room, a Lactation Room, and themed Villages that inspire creativity and collaboration. Through our ESG and DEI strategies, we are committed to being inclusive, caring, and fair, ensuring every voice is heard and valued.
